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HR Operations Specialist

2 months ago

Santa Ana, California, United States Vaco Full time
Temp to Hire Opportunity

Summary/Objective

The HR Operations Specialist is essential in overseeing human resources-related functions at a professional level, which includes employee relations, training, labor relations, workers' compensation, benefits administration, and recruitment.

This position also supports administrative tasks such as generating correspondence, maintaining records, managing files, and entering data into HRIS.

Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Collaborates with employees and management to communicate HR policies, procedures, laws, standards, and regulations.

Acts as a liaison for workers' compensation, reviewing claims and supporting the HR process for addressing WC-related issues, ensuring timely processing, and evaluating accident reports for accuracy and completeness.

Conducts orientations for new employees to ensure understanding of company policies, benefits plans, and enrollment provisions.

Provides guidance on employee relations, compensation, EEO compliance, policies, procedures, disability programs (STD, LTD, FMLA, ADA), federal and state employment laws, and personnel actions.

Enhances employee understanding of benefits programs by regularly communicating and counseling employees and dependents. Resolves employee complaints related to health and welfare plans and processes necessary documents through payroll and insurance providers. Serves as the COBRA administrator.

Manages recruitment for all exempt, nonexempt, and temporary positions, including writing and placing advertisements, screening and interviewing candidates, conducting reference checks, extending job offers, and conducting exit interviews.

Identifies, recommends, and conducts training to help employees and management acquire necessary skills. Works with managers to determine staff development and training needs, monitoring results to ensure alignment with company goals.
Assists with the preparation of the annual affirmative action plan.
Evaluates department initiatives against established goals, recommending new approaches to improve efficiency and services.
Ensures compliance with federal, state, and local employment laws.
Coordinates and assists with ACA and ERISA benefits reporting requirements.
Performs outreach to community sources as needed.
Processes company payroll, ensuring compliance with taxes, withholdings, and regulations.
Performs other duties as assigned.

Secondary Functions
Prepares government reports related to EEO compliance or other HR functions.
Writes, revises, edits, and proofreads company policies and procedures, using electronic bulletins and other tools to communicate information.
Conducts exit interviews and processes final termination documentation.

Competencies
HR Expertise
Communication
Relationship Management
Critical Evaluation
Ability to prioritize and manage multiple responsibilities

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

The employee is regularly required to talk or hear, frequently stand, walk, use hands to handle or feel, and reach with hands and arms.

The employee must frequently lift and/or move up to 10 pounds and occasionally up to 25 pounds.

Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Required Education and Experience
Bachelor's degree or equivalent in Human Resources with 5 years of experience.
PHR/SHRM-SCP preferred.
Strong knowledge of regulatory environments and requirements.
Extensive knowledge of California Labor Laws.
Advanced skills in MS Office and Outlook.
Strong organizational approach and ability to prioritize multiple responsibilities.