Administrative Coordinator

3 hours ago

Saint Paul, Minnesota, United States Pale'Mo industrial management services Full time
Pale'Mo Industrial Management Services: A Dynamic Team Seeks a Proactive Administrative Assistant

We are seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic team at Pale'Mo Industrial Management Services. As a key member of our team, you will play a vital role in ensuring the smooth operation of our office.

Key Responsibilities:
  • Manage office communications and schedules effectively.
  • Assist in the preparation of reports and presentations, utilizing strong Microsoft Office Suite skills.
  • Handle incoming calls, emails, and correspondence professionally, maintaining a positive and courteous tone.
  • Maintain and organize filing systems, both electronic and paper-based, ensuring easy access to critical information.
  • Coordinate travel arrangements and accommodations for staff and clients, demonstrating attention to detail and a proactive approach.
  • Support project management tasks, including tracking timelines and deliverables, to ensure successful project outcomes.
  • Provide administrative support to various departments as needed, adapting to changing priorities and deadlines.
Requirements:
  • Proven experience as an administrative assistant or in a similar role, with a strong track record of success.
  • Excellent verbal and written communication skills, with the ability to effectively interact with clients and stakeholders.
  • Ability to prioritize tasks and manage time effectively, meeting deadlines and delivering high-quality results.
  • Strong attention to detail and problem-solving abilities, with a proactive approach to resolving issues.
  • Familiarity with office management procedures and basic accounting principles, with a willingness to learn and grow.
  • A high school diploma or equivalent; an associate degree is preferred, but not required.

We believe in fostering a positive work environment where creativity and teamwork thrive. If you are a motivated and detail-oriented individual who is eager to take initiative in a fast-paced environment, we encourage you to apply for this exciting opportunity to join our team at Pale'Mo Industrial Management Services.

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