Human Resources Coordinator

5 days ago

New York, New York, United States Akin Gump Full time
Job Summary

Akin Gump Strauss Hauer & Feld LLP is seeking a highly skilled Human Resources Coordinator to join our team in the Human Resources department. The successful candidate will provide support for the smooth execution of HR operations, processes, and initiatives in our New York and Boston offices.

Key Responsibilities
  • Employee Relations and Performance Assessments
    • Take proactive steps to ensure a strong and engaged workforce, including effective communication with lawyers and department management, and developing creative solutions to provide excellent service to our lawyers.
    • Serve as the first point of contact for employee relations matters, escalating complex issues to management in a timely manner.
    • Draft performance development plans for review by the HR Manager.
    • Support annual Business Services evaluation and compensation process, ensuring that deadlines are met, debriefing meetings are held, and signed evaluations are received.
    • Interpret personnel policies for managers and employees and ensure application is consistent with firm-wide practice; interpret ADA, FMLA, and other federal, state, and local statutory employment regulations and provide guidance on their application in the workplace.
    • Coordinate and schedule local compliance training and professional development events.
  • Business Services Recruiting, Onboarding, and Integration
    • Assist with recruiting efforts for Boston and New York offices, working closely with the Staff (Business Services) Recruiting team to ensure consistent practices and legal compliance.
    • Draft and update position descriptions and requisition forms for open Business Services positions.
    • Work closely with the Human Resources Manager, Staff Recruiting Coordinator, and hiring managers to develop competitive and fair offers. Assist with drafting offer letters, communication with candidates, and other hiring-related processes.
    • Take proactive steps and consistently evaluate and recommend improved onboarding processes to ensure the best and most effective integration of new hires.
    • Coordinate and delivery of staff onboarding and integration plan for new hires following standard firm procedures. Conduct new hire orientations and integration schedules as needed.
  • General Human Resources Administration
    • Participate in the implementation of projects that increase the value of Human Resources services to business services employees and the firm. Contribute to the continuous improvement of HR processes and systems to increase efficiency.
    • Maintain and update employee records in the HRIS (Workday) and other applications, ensuring accuracy and confidentiality.
    • Generate and maintain various reports, track HR metrics, and prepare Excel spreadsheets as necessary.
    • Respond to requests for ADA accommodations, coordinate with Leave of Absence team on requests for FML and other leaves.
    • Prepare and process various HR documents, including employment verifications, status changes, and termination paperwork.
    • Manage a busy email inbox, responding to employee questions concerning benefits, policies, payroll, HR systems, etc.
    • Ensure compliance with Federal, state, and local employment regulations (in Boston and New York offices). Support regular audit of compliance postings, HR records, and documents.
    • Coordinate the firm's exit procedures for departing personnel, including conducting exit interviews and ensuring compliance with all firm and office procedures.
    • Respond to workers' compensation claims for the Boston and New York office, in consultation with the Sr. HR Manager.
    • Coordinate annual events for Boston and New York office, such as biometric screenings, community service events, vaccination clinics, other wellness events, Staff Appreciation Day, and Years of Service celebration.
    • Support and recommend programming for summer internship program for Business Services employees.

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