Payroll Operations Supervisor

7 days ago

Portsmouth, New Hampshire, United States ConvenientMD Full time
Job OverviewAbout Us

At ConvenientMD, our mission is to enhance healthcare accessibility for everyone, focusing on improving the experiences of both patients and providers across New England. We are dedicated to building a team of professionals who are genuinely committed to making a positive impact on lives and are eager to learn from each other.

The Role

We are in search of a meticulous and dedicated Payroll Operations Supervisor. In this position, you will be responsible for the precise and timely execution of our multi-state, bi-weekly payroll, collaborating closely with Human Resources and Accounting to facilitate benefits administration, month-end reconciliations, and internal compliance controls.

Your Contributions

  • Bi-Weekly Payroll Management: Guarantee the accurate and timely processing of our bi-weekly payroll, including system audits and controls.
  • Regulatory Compliance: Ensure adherence to federal, state, and local payroll regulations.
  • Best Practices Implementation: Analyze, interpret, and apply best practices for payroll operations.
  • Project Oversight: Lead initiatives aimed at enhancing payroll processing efficiency, including optimizing ADP Workforce Manager workflows.
  • Collaborative Efforts: Partner with Human Resources and IT departments to improve ADP Workforce Now automation and data integration.
  • Issue Resolution: Independently address complex payroll challenges and respond to inquiries.
  • Discrepancy Management: Identify, analyze, and rectify payroll discrepancies.
  • Employee Transitions: Collaborate with Human Resources on payroll-related tasks for onboarding, employee transitions, and terminations.
  • Strategic Contributions: Provide insights for payroll-related projects and assist in process enhancements and ADP system functionalities.
  • Documentation: Develop, document, and maintain internal payroll processing guidelines and policies.
  • Reconciliation Oversight: Supervise quarter-end and year-end reconciliations, including the annual W-2 processing and year-end close.
  • Third-Party Transactions: Manage all third-party payroll transactions, including garnishments and other deductions.
  • Additional Responsibilities: Undertake other duties as assigned.

Qualifications

  • Experience:
    • Over 10 years of experience managing multi-state, high-volume payroll.
    • At least 5 years of experience utilizing ADP for payroll processing, with proficiency in ADP Payroll and ADP Workforce Manager.
  • Education:
    • Bachelor's degree in Finance, Accounting, Business Administration, or a related field, or equivalent professional experience.
  • Skills:
    • Exceptional organizational skills with a keen attention to detail.
    • Proficient in computer applications, particularly the MS Office suite.
    • Strong communication and teamwork abilities.
    • High level of discretion regarding sensitive and confidential information.
    • Critical thinking skills with the ability to implement innovative practices.
  • Other: Capable of working independently, prioritizing tasks, and meeting tight deadlines. Must successfully complete all pre-employment screenings.

Why Choose ConvenientMD?

  • A collaborative work environment that fosters professional development.
  • Access to urgent care services at no cost for team members and their families.
  • Comprehensive benefits package including health, dental, and vision coverage, company-paid short-term disability, and optional pet insurance.
  • 401k matching after one year of service.
  • Educational partnerships offering reduced tuition rates for team members and their families.
  • Access to rewards and discounts on various services and products.

We strive to create a workplace where learning, growth, and skill refinement are prioritized. We recognize that applicants may not meet every single job requirement, and we value diverse skills and backgrounds that contribute to success in this role. Our commitment is to foster a strong sense of belonging for all team members, ensuring a fair and inclusive hiring process.

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