Dedicated Secretary's Administrative Liaison

6 days ago


Étreux, Hauts-de-France, United States Mass Inc Full time

At Mass Inc, we are seeking a highly skilled Executive Administrative Assistant to the Secretary to join our team. This is an exceptional opportunity for an experienced professional to utilize their expertise in program management, program administration, and stakeholder engagement.

Salary: $65,000 - $85,000 per year, based on experience and qualifications.

Job Description:
  • Oversee and manage the Secretary's schedule, ensuring timely and efficient coordination of meetings, conferences, and appearances.
  • Develop and implement standards for tracking and monitoring internal and external correspondence, including confidential and sensitive information.
  • Arrange and manage travel arrangements, off-site meetings, conference calls, and video conferences.
  • Ensure coordination of all meetings, conferences, and appearances for the Secretary and other senior staff members.
  • Confer with relevant staff regarding meeting preparation and briefing materials needed for the Secretary.
  • Track all invitations directed to the Secretary and communicate acceptance or denial to the event organizer.
Stakeholder Engagement:
  • Serve as the primary point of contact for incoming communication between the Office of the Secretary and the public, state, local, and federal agencies.
  • Handle high-priority interactions and communications from government offices, secretariat offices, US Congressmen, State Senators, and federal partners.
  • Refer issues from constituent calls within EOLWD state agencies to appropriate staff.
Preferred Qualifications:
  • Proven experience in administrative and stakeholder engagement roles.
  • Excellent written and verbal communication skills, with the ability to effectively communicate with multiple stakeholders.
  • Demonstrated ability to work in a fast-paced environment and manage multiple priorities.
  • Proficiency in Microsoft Office Suite.
  • Experience handling external media requests and directing inquiries to the appropriate team for response.
  • Knowledge of labor relations and/or workforce development is beneficial.
Attributes:
  • Strategic thinker with a proactive approach to problem-solving.
  • Detail-oriented individual with excellent time management skills.
  • Collaborative team player with strong interpersonal skills.
  • Adaptable and able to thrive in a dynamic organization while upholding its values and mission.
Benefits:
  • Comprehensive benefits package, including medical, dental, and vision insurance.
  • Generous paid time off, including vacation and sick leave.
  • Opportunities for professional growth and development.


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