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Administrative Support Specialist
1 month ago
Job Summary
The Administrative Assistant II role is an exciting opportunity to join our team at the Department of Immunology. As a key member of our business office, you will be responsible for providing administrative support to the Principal Investigator (PI) and faculty lab members.
About the Role
This is a temp-to-perm position, with the possibility of conversion to a permanent role after a successful temporary assignment. We are seeking a highly organized and detail-oriented individual who can provide exceptional administrative support in a fast-paced environment.
Responsibilities
Your key responsibilities will include:
- Providing administrative support to the PI and faculty lab members, including coordination of travel and meetings, drafting correspondence, and maintaining records.
- Assisting with grant proposals and progress reports, as well as manuscript submissions to scientific journals.
- Maintaining the PI's website and curriculum vitae, as well as coordinating the onboarding process for new lab members.
- Preparing purchase orders and payment requests, as well as reimbursing expenses for the department and lab.
- Providing administrative liaison services between the department and other Harvard departments.
- Coordinating lab meetings, functions, and events, including conferences and seminars.
Requirements
To be successful in this role, you will need:
- A college degree and prior office experience.
- Excellent organizational and communication skills, with the ability to work independently with minimal supervision.
- Intermediate to advanced knowledge of email, calendar, word processing, spreadsheets, and databases.
- Ability to handle complex and confidential information.
- Familiarity with Harvard University policies and procedures, as well as experience working in a university or research setting.
What We Offer
We offer a competitive salary range of $30-$35 per hour, depending on experience, as well as opportunities for professional growth and development in a dynamic and supportive environment.
About Us
The Department of Immunology at Harvard University is dedicated to advancing our understanding of the immune system and its role in human health and disease. Our team is passionate about delivering high-quality administrative support to our researchers and faculty members, and we are committed to creating a positive and inclusive work environment.
How to Apply
If you are a motivated and detail-oriented individual looking for a challenging and rewarding administrative role, please submit your application today
