Administrative Coordinator

4 days ago

Étreux, Hauts-de-France, United States Tufts Medical Center Full time

Job Profile Summary

This role focuses on providing administrative and business support to the organization in order to achieve operational goals. The successful candidate will be responsible for overseeing day-to-day functions related to service area(s) including budget compliance/payroll, staffing, scheduling/core delivery, front desk operations, revenue capture, and prior authorization for patients as needed based on insurance coverage. Additionally, this role will act as the first level "go-to person" for the clerical needs of the program including timesheets, office supply and check requests, managing mail and billing of contractees, developing, printing and dissemination of program fliers and family education packets, among other daily administrative tasks.

Job Overview

This position provides administrative coordination, reporting, day-to-day support, and daily operational tasks to assigned program. The role participates in assessing, planning, implementing and evaluating the health services provided. Where appropriate, new services, approaches, or expanded programs will be presented for review. This position is responsible to effectively organize, assemble and arrange resources to meet the short- and long- term goals of the program and organization. Serves as liaison and key point of contact to facilitate programmatic and operational communications internally and externally.

Job Description

Minimum Qualifications:

  1. Two (2) years' administrative experience.

Preferred Qualifications:

  1. High school diploma or equivalent.
  2. Five (5) years' administrative experience in healthcare setting.
  3. Bilingual.

Duties and Responsibilities:

  1. Collaborates with leadership to continuously improve service outcomes that impact patient comfort by overseeing the development and follow-through of improvement opportunities that are consistent with the hospital mission vision and scope of service statement.
  2. Oversees day to day functions related to service area(s) including budget compliance/payroll, staffing, scheduling/core delivery, front desk operations, revenue capture, and prior authorization for patients as needed based on insurance coverage.
  3. Acts as the first level "go-to person" for the clerical needs of the program including timesheets, office supply and check requests, managing mail and billing of contractees, developing, printing and dissemination of program fliers and family education packets, among other daily administrative tasks.
  4. Works with the clinical and administrative team in developing a comprehensive workflow process within the program. Reviews workflows from time to time and provides support and guidance to the team to improve efficiency as necessary.
  5. Coordinates staffing pattern of the program based on volume and needs, providing coverage and support as needed to ensure uninterrupted patient care and continued efficient workflows.
  6. Collects, analyzes and makes decisions based on data and evidence-based statistics.
  7. Facilitates inter- and intra-departmental and external communication and linkages including responding to and facilitating internal agency communications with community services, staff, other hospital departments, and or off-site programs. Disseminations updates via letters, emails, and other methods as needed.
  8. Conducts meetings for all providers and staff to discuss new policies and procedures and provide updates to enhance delivery of care through the program, satisfaction with service and resolution of problems.
  9. Assists with and assures departments compliance with ACR/JCAHO/ACOS regulatory standards.
  10. Participates in Quality Improvement activities which used for strategic planning purposes, preparation for accrediting bodies, quality assurance and performance improvement plans.
  11. Participates in the interview process and assists in a comprehensive orientation plan for all new employees.
  12. Communicates progress to the management team regularly to achieve goals are achieved.

Physical Requirements:

  1. Frequent sitting, occasional standing or working, and lifting of 10-15 lbs.
  2. May be exposed to dust and other typical office-like discomforts.
  3. Manual dexterity using fine hand manipulations for computer keyboard operation.
  4. Ability to see computer screen and read reports.
  5. Ability to hear instructions from physicians and other clinical or nursing staff.

Skills & Abilities:

  1. Computer literacy required including familiarity with word processing programs and electronic spreadsheets and in learning new applications.
  2. Excellent customer service skills including excellent interpersonal and telephone skills.
  3. High degree of tact is necessary due to frequent interaction with patients, physicians, and insurance companies.
  4. Strong business skills, including understanding of health care expense, revenue, and reimbursement models and how they affect business plans.
  5. Ability to develop recommendations based on analysis and lead teams and drive to decisions.
  6. Excellent organizational skills required with attention to detail.
  7. Proven administrative skills and experience.
  8. Ability to prioritize work and be flexible with work assignments.

Tufts Medicine is a leading integrated health system bringing together the best of academic and community healthcare to deliver exceptional, connected and accessible care experiences to consumers across Massachusetts. Comprised of Tufts Medical Center, Lowell General Hospital, MelroseWakefield Hospital, Lawrence Memorial Hospital of Medford, Care at Home - an expansive home care network, and large integrated physician network. We are an equal opportunity employer and value diversity and inclusion at Tufts Medicine. Tufts Medicine does not discriminate on the basis of race, color, religion, sex, sexual orientation, age, disability, genetic information, veteran status, national origin, gender identity and/or expression, marital status or any other characteristic protected by federal, state or local law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation by emailing us at careers@tuftsmedicine.org.

  • Administrative Operations Coordinator

    3 weeks ago

    Étreux, Hauts-de-France, United States Jobs for Humanity Full time

    Administrative Operations CoordinatorJobs for Humanity is collaborating with YUPRO Placement to build an inclusive and just employment ecosystem. We support individuals coming from all walks of life.Job DescriptionThis is a contract opportunity. This is a hybrid/remote opportunity in Boston, MA.About this PositionAs an Administrative Operations Coordinator,...

  • Legal Administrative Coordinator

    4 weeks ago

    Étreux, Hauts-de-France, United States JOHNLEONARD Full time

    Job Title: Legal Administrative AssistantAbout the Role:We are seeking a highly skilled Legal Administrative Assistant to join our team at JOHNLEONARD. As a Legal Administrative Assistant, you will provide administrative support to attorneys and paralegals across various practice areas, including Litigation, Family Law, Corporate, and...

  • Administrative Coordinator

    4 weeks ago

    Étreux, Hauts-de-France, United States Tufts Medical Center Full time

    Job OverviewThis role focuses on providing administrative support to the organization, ensuring the smooth operation of the department. Key responsibilities include managing the department's calendar, handling mail, and maintaining an up-to-date filing system. The ideal candidate will have excellent organizational and communication skills, with the ability...

  • Research Administrative Coordinator

    4 days ago

    Étreux, Hauts-de-France, United States Mass General Brigham Full time

    Job TitleSenior Administrative Assistant, PathologyThis role provides high-level administrative support to senior faculty and their staff in the Department of Pathology. Key responsibilities include preparing research grant proposals and progress reports, maintaining investigator curriculum vitae and biosketches, and tracking research expenses. The ideal...

  • Administrative Coordinator to the Chair

    1 month ago

    Étreux, Hauts-de-France, United States Harvard University Full time

    Job SummaryThe Department of Health Care Policy at Harvard University is seeking an Administrative Coordinator to provide seamless operational support to the Departmental Chair. This is a dynamic, data-driven research environment that brings together economists, statisticians, physicians, and health services researchers focused on improving public health...

  • Legal Administrative Coordinator

    4 weeks ago

    Étreux, Hauts-de-France, United States Morgan Lewis Full time

    Morgan, Lewis & Bockius LLP, a leading global law firm, is seeking a Legal Administrative Coordinator to support the Litigation Practice Group. This role will provide administrative, secretarial, and document processing support to the assigned Practice Group in an environment emphasizing superior client service.Maintaining an in-office presence is crucial...

  • Administrative Coordinator

    4 weeks ago

    Étreux, Hauts-de-France, United States Boston University Full time

    Job SummaryThe Boston University Department of Dermatology is seeking a highly skilled and proactive Administrative Coordinator to join their team. As a key member of the administrative staff, you will provide support to the Administrative Director and Medical Director, as well as provide backup coverage for other administrative staff.The ideal candidate...

  • Administrative Coordinator for Investment Management

    4 weeks ago

    Étreux, Hauts-de-France, United States Morgan Lewis Full time

    Morgan, Lewis & Bockius LLP, a leading global law firm, is seeking a skilled Administrative Coordinator to support the Investment Management Practice Group. This role will provide a range of administrative, secretarial, and document processing support to the assigned Practice Group, emphasizing superior client service.Maintaining an in-office presence is...

  • Administrative Coordinator Office of the Provost

    6 days ago

    Étreux, Hauts-de-France, United States Boston University Full time

    Administrative Coordinator Office of the Provost - Job SummaryWe are seeking an Administrative Coordinator to play a key role in driving our mission forward. As a member of the Office of the Provost, you will provide essential support to the Assistant Provost for Operations, the Chief of Staff, and the BU Women's Guild Executive Board.### Key...

  • Engineering Coordinator

    4 weeks ago

    Étreux, Hauts-de-France, United States AccorHotel Full time

    Job SummaryThe Engineering Coordinator is a key member of the Engineering Department at AccorHotel, responsible for providing administrative support to the Director of Engineering. This role involves a variety of tasks, including creating purchase orders, scheduling engineers, and managing departmental expenses.Key Responsibilities Create purchase orders and...

  • Administrative Coordinator, Anesthesia Department

    4 weeks ago

    Étreux, Hauts-de-France, United States Brigham & Women's Hospital(BWH) Full time

    The Administrative Coordinator, Anesthesia Department plays a crucial role in maintaining the efficiency of daily Echo operations within the Cardiac Division of Brigham & Women's Hospital (BWH). This position is responsible for a portfolio of administrative and operational responsibilities, including documentation, quality control, and liaison with external...

  • Administrative Professional

    4 weeks ago

    Étreux, Hauts-de-France, United States Massachusetts General Hospital(MGH) Full time

    We are seeking an experienced administrative professional for a highly visible role within our prestigious White 6 Orthopedic medical unit at Massachusetts General Hospital as a Unit Coordinator.What We Have to Offer:Work/Life: A weekly salary, paid training, discount MBTA, and market-leading shift differential for candidates seeking a balance to thrive...

  • Legal Administrative Assistant/Office Coordinator

    4 weeks ago

    Étreux, Hauts-de-France, United States RightWorks Inc Full time

    Job SummaryWe are seeking an experienced Legal Administrative Assistant/Office Coordinator to provide primary support to multiple attorneys in different practice areas at RightWorks Inc in Boston. This role offers an exciting opportunity for a detail-oriented and proactive individual to take pride in their work and contribute to the success of our team.Key...

  • Senior Administrative Coordinator

    3 weeks ago

    Étreux, Hauts-de-France, United States The Hollister Group Full time

    Executive Assistant OpportunityWe are seeking a highly organized and proactive Executive Assistant to support an entrepreneurial CEO and founder within the consulting space.Key ResponsibilitiesProvide administrative support to the Executive including inbox and calendar management, drafting correspondence, scheduling appointments/meetings, making travel...

  • Legal Administrative Coordinator

    4 weeks ago

    Étreux, Hauts-de-France, United States SourcePro Search Full time

    SourcePro Search is conducting a search for a Legal Administrative Assistant (Floater) for a top-rated law firm to be based in the Boston office. This position is hybrid. Key Responsibilities:This position will generate, prepare and organize documents and forms requisite to the practice area; assist with filings and trial preparation.This position will...

  • Administrative Support Specialist

    2 weeks ago

    Étreux, Hauts-de-France, United States Tufts Medicine Full time

    ### Job SummaryWe are seeking a skilled Administrative Coordinator to provide exceptional administrative support for our department heads and clinical service lines at Tufts Medicine. The successful candidate will work collaboratively to manage the department's administrative needs, ensuring seamless operations and a positive patient experience.### Key...

  • Administrative Support Specialist

    4 days ago

    Étreux, Hauts-de-France, United States Tufts Medical Center Full time

    About the RoleWe are seeking an Administrative Coordinator to provide administrative support for department heads and clinical service lines at Tufts Medical Center.Key ResponsibilitiesProvides administrative support to department/division chair/chief and/or department director.Answers phones, triages calls, responds to patient requests, takes...

  • Financial Administrator

    4 weeks ago

    Étreux, Hauts-de-France, United States Planet Professional Full time

    Job Summary: We are seeking a highly skilled Financial Administrator to provide comprehensive financial and administrative support to designated members and their research teams at Planet Professional.Key Responsibilities:Develop and submit proposals for sponsored research.Manage all financial accounts related to assigned staff.Provide administrative...

  • Project Coordinator

    3 weeks ago

    Étreux, Hauts-de-France, United States Mentor IMC Group Full time

    Mentor IMC Group seeks an experienced Project Administrator to support our team in the Renewables industry. The role involves providing administrative support, managing calendars, and coordinating equipment deliveries.Responsibilities:Provide administrative support to the project team.Responsible for onboarding and offboarding tasks.Interface with IT to...

  • Research Administrator

    1 month ago

    Étreux, Hauts-de-France, United States Brigham & Women's Hospital(BWH) Full time

    Job SummaryThe Brigham and Women's Hospital (BWH) is seeking a highly skilled Research Administrator to join our team. As a key member of our research administration team, you will be responsible for providing administrative support to Principal Investigators and research staff, ensuring the smooth operation of research projects, and maintaining compliance...