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Administrative Assistant 1

2 months ago

Hartford, Connecticut, United States State of Connecticut Full time

Position Overview

The Department of Energy and Environmental Protection is looking for a dedicated individual to fill the role of Secretary 1 within the Enforcement Division of the Bureau of Air Management. What We Offer At the Connecticut Department of Energy and Environmental Protection, we provide a unique opportunity for individuals seeking to advance their careers. By becoming part of the Enforcement Division, you will engage in a prestigious organization that values your skills and commitment.
  • Explore our comprehensive State Employee Benefits Overview to understand the various advantages we offer our employees.
  • Experience working for a recognized leader in the industry, known for promoting job growth, competitive benefits, and flexible scheduling.
  • Access to professional development opportunities aimed at enhancing your skills and career trajectory.
  • A commitment to maintaining a healthy work/life balance, fostering an environment that supports both personal and professional growth.
Key Responsibilities This role presents a distinct opportunity to contribute to the Enforcement Division, which is dedicated to ensuring compliance with state and federal air quality regulations at stationary pollution sources. The selected candidate will provide essential clerical support to the operations of the Enforcement Division. This is a full-time position on the first shift, Monday through Friday, with potential for a hybrid work schedule that includes telecommuting. In this position, you will:
  • Manage incoming phone calls and emails from the public and internal stakeholders;
  • Address air quality complaints;
  • Utilize the Division's advanced cloud-based data and records management systems;
  • Provide administrative assistance to both field and office personnel;
  • Organize and maintain digital and physical files for various workgroups, including inspection reports and enforcement records;
  • Scan and archive both digital and paper documents in the appropriate databases;
  • Prepare and send outgoing correspondence, including letters and official filings;
  • Generate invoices as needed;
  • Handle incoming mail;
  • Coordinate requests for public records;
  • Engage with members of the public;
  • Take notes during meetings;
  • Schedule appointments;
  • Arrange travel logistics;
About the Agency The State of Connecticut is a premier government organization committed to environmental stewardship and promoting sustainable economic growth. Our mission is to mitigate climate change impacts, conserve natural resources, and ensure clean energy for all residents and businesses. The Department of Energy and Environmental Protection (DEEP) plays a vital role in shaping policies and programs to achieve these objectives. Within the Bureau of Air Management, our focus is on protecting public health and the environment while enhancing the quality of life for Connecticut residents through effective regulatory programs.

Qualifications

  • Two years of experience in office support or secretarial roles above the routine clerk level.
  • College coursework in secretarial sciences may substitute for experience on a specified basis.
Preferred Skills
  • Experience interacting with customers in various formats.
  • Familiarity with handling confidential information.
  • Ability to multitask in a dynamic office environment.
  • Proficiency in organizing and maintaining filing systems.
  • Experience with office equipment, including copiers and scanners.
  • Capability to manage competing priorities effectively.

Equal Opportunity Employer

The State of Connecticut is an equal opportunity employer and encourages applications from individuals of diverse backgrounds.