Corporate Administrative Assistant

4 weeks ago

Hartford, Connecticut, United States Oak Ridge Legal Search LLC Full time

Job Title: Legal Administrative Assistant

Job Summary:

We are seeking a highly organized and detail-oriented Legal Administrative Assistant to join our team at Oak Ridge Legal Search LLC. The successful candidate will provide administrative support to our attorneys and clients, ensuring the smooth operation of legal processes within the organization.

Key Responsibilities:

  • Document Management: Prepare, edit, and organize legal documents, including contracts, agreements, and corporate filings.
  • Communication Support: Serve as a liaison between attorneys, clients, and other departments, managing correspondence and inquiries.
  • Calendar Management: Schedule meetings and appointments for attorneys, ensuring all necessary materials are prepared in advance.
  • Filing and Record Keeping: Maintain and update legal files and databases.
  • Billing Support: Assist in entering billable hours and reviewing draft and final bills.
  • Meeting Coordination: Organize and coordinate internal and external meetings, including arranging venues and preparing agendas.
  • General Administrative Tasks: Perform additional administrative duties as needed, such as data entry, managing office supplies, and maintaining a tidy work environment.

Qualifications:

  • Education: Bachelor's degree is preferred, but not required.
  • Experience: A minimum of three years of experience in a legal administrative role at a law firm required, particularly in a corporate environment.
  • Skills: Strong organizational and time-management skills. Excellent written and verbal communication abilities. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and legal management software. Attention to detail and ability to manage multiple priorities in a fast-paced environment. Knowledge of legal terminology and procedures is a plus.

Personal Attributes:

  • Professional Demeanor: Ability to maintain confidentiality and professionalism in all interactions.
  • Proactive and Self-Motivated: Strong work ethic and ability to work collaboratively in a team environment.

Benefits:

  • Competitive Salary: Commensurate with experience.
  • Comprehensive Benefits: Including medical, dental, vision, life, disability, and a 401(k) plan.
  • Collegial Work Environment: Collaborative and supportive team environment.

Equal Opportunity Employer: Oak Ridge Legal Search LLC and the clients we work with are equal opportunity employers and provide equal opportunity to qualified applicants regardless of race, color, religion, national origin, age, gender, gender identity or expression, marital status, sexual orientation, ancestry, physical or mental disability, veteran status or any other legally protected class in accordance with all applicable laws.

Confidentiality: All applications are confidential.

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