Municipal Clerk and Administrative Coordinator

2 weeks ago


South Boston, Virginia, United States Town of South Boston Full time
Position Overview:
The Town of South Boston is seeking a dedicated individual for the role of Town Clerk/Administrative Assistant to the Town Manager. This position involves performing essential paraprofessional tasks within the Town Manager's Department.

Key Responsibilities:
- Provide administrative support to the Town Manager and the Mayor, ensuring accuracy and professionalism.
- Prepare, post, and maintain Town Council agendas, minutes, ordinances, and resolutions.
- Attend all council meetings to accurately record minutes.
- Maintain official records, including Town Council minutes, Town Code, contracts, deeds, and easements.
- Prepare documentation for the South Boston Industrial Authority, including agendas and resolutions.
- Draft legal advertisements for publication, ensuring compliance with FOIA requirements.
- Maintain a directory of all boards, commissions, and committees, advising the Council on upcoming appointments.
- Serve as the official Records Manager and FOIA Officer, addressing citizen inquiries and complaints.
- Possess a comprehensive understanding of administrative processes and public administration systems related to municipal governance.
- Maintain custody of the town seal and act as the town notary.
- Demonstrate proficiency in Microsoft Excel, Word, and PowerPoint.

Qualifications:
- A Bachelor’s degree in public administration or business management is preferred, along with 7+ years of relevant experience.
- Candidates with education or experience in public administration and municipal governance will be given priority consideration.

Work Schedule:
This is a full-time position, requiring availability Monday through Friday, from 8:30 a.m. to 5:00 p.m. Additional hours may be necessary for Town Council meetings and community events.

Benefits:
- Educational bonus incentives
- Health and dental insurance
- Short-term disability and life insurance
- Retirement plan
- Paid holidays, vacation, and sick leave
- Drug testing is required.

Compensation:
The salary range for this position is $45,000 - $55,000, commensurate with experience and education in a related field.

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