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Municipal Clerk and Administrative Support

2 months ago

South Boston, Virginia, United States Town of South Boston Full time
Position Overview: The Town of South Boston is seeking a dedicated individual for the role of Town Clerk/Administrative Assistant to the Town Manager. This position entails performing essential paraprofessional tasks within the Town Manager's Department.

Key Responsibilities:
  • Provide administrative support to the Town Manager and the Mayor, ensuring the highest level of accuracy and professionalism.
  • Prepare, post, record, and maintain agendas, minutes, ordinances, and resolutions for the Town Council.
  • Attend all council meetings to accurately record minutes.
  • Maintain official town records, including Town Council minutes, Town Code, contracts, deeds, and easements.
  • Prepare agendas, minutes, and resolutions for the South Boston Industrial Authority.
  • Draft legal advertisements for publication and ensure compliance with FOIA requirements for meeting notices.
  • Maintain a directory of all boards, commissions, and committees, advising the Council on upcoming appointments.
  • Serve as the official Records Manager and FOIA Officer, responding to citizen inquiries and complaints.
  • Possess a thorough understanding of administrative processes and public administration systems related to municipal governance.
  • Maintain custody of the town seal and act as the town notary.
  • Demonstrate proficiency in Microsoft Excel, Word, and PowerPoint.
Qualifications: A Bachelor’s degree in public administration or business management, along with 7+ years of relevant experience, is preferred. Candidates with education or experience in public administration and municipal governance will be given priority consideration.

Work Schedule: This is a full-time position, requiring availability Monday through Friday from 8:30 a.m. to 5:00 p.m., with additional hours for Town Council meetings and community events.

Benefits: The role offers a comprehensive benefits package, including educational bonus incentives, health and dental insurance, short-term disability, life insurance, retirement plans, paid holidays, vacation, and sick leave. A drug test is required.

Application Process: Interested candidates should submit a resume, cover letter, and three professional references to be considered for this position.