Senior Administrative Coordinator

1 week ago


Lexington, Kentucky, United States Kentucky Personnel Cabinet Full time
Position Overview

The Kentucky Personnel Cabinet is seeking a highly skilled Senior Administrative Specialist to provide comprehensive administrative support within the Division of Health Care. This role is crucial in ensuring the smooth operation of various programs and initiatives.

Key Responsibilities
  • Manage and process intricate federal and state survey documentation for the Division of Health Care.
  • Assist the Complaint Coordinator by addressing referrals and allegations from the public.
  • Facilitate new employee orientation within the enforcement branches, ensuring timely completion of new hire documentation.
  • Oversee the completion of staff training and maintain accurate records of training certifications.
  • Act as a liaison between the agency, service providers, and the community to address inquiries and concerns.
  • Coordinate outreach to potential job candidates, arrange interviews, and confirm appointments via email.
  • Serve as the time administrator for the branch, ensuring accurate timekeeping.
  • Handle incoming calls and direct them to the appropriate personnel.
  • Manage office mail distribution and ensure efficient handling of correspondence.
Qualifications

Ideal candidates will possess:

  • A bachelor's degree from an accredited institution.
  • A minimum of three years of professional experience in administrative or business roles.
  • Strong interpersonal skills, with the ability to communicate effectively with diverse populations.
  • Excellent writing and verbal communication abilities.
  • Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel.
  • Exceptional organizational skills and experience managing a substantial workload.
  • Background in customer service is advantageous.
Additional Information

The Kentucky Personnel Cabinet is committed to fostering a diverse and inclusive workplace. We encourage individuals from all backgrounds to apply and contribute to our mission of enhancing health services across the state.



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