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Administrative Coordinator

2 months ago

Lexington, Kentucky, United States Manning Personnel Group, Inc. Full time

Position Overview: Manning Personnel Group, Inc. is seeking a dedicated and organized Executive Assistant to provide comprehensive support to our executive team. This role involves managing various administrative tasks and ensuring smooth office operations.

Key Responsibilities:

  • Deliver administrative assistance to the executive team, including travel arrangements (both domestic and international), expense tracking, calendar management, and meeting coordination.
  • Welcome visitors, determine the purpose of their visit, and direct them to the appropriate personnel.
  • Organize and coordinate company-wide events and activities.
  • Oversee office furniture requirements and assist with office relocations and setups.
  • Maintain an inventory of office supplies, equipment, and furniture.
  • Manage the office ledger, assist in budget preparation, and monitor financial balances.
  • Support office-wide recruitment efforts by managing resumes, scheduling interviews, and gathering feedback.
  • Facilitate new hire orientation and prepare necessary office equipment, including access cards and documentation.
  • Act as a member of the Fire Safety and Safety Committee to ensure compliance with safety regulations.
  • Handle contract requests and provide additional support as needed.

Qualifications:

  • 5-8 years of relevant administrative experience with a demonstrated history of increasing responsibilities.
  • A flexible team player with the ability to prioritize tasks and work independently with minimal supervision.
  • Proficient in managing office technology and maintaining confidentiality in record-keeping.
  • Strong organizational skills with the capability to manage multiple tasks simultaneously.
  • Excellent communication and problem-solving abilities, with experience in an international context.
  • A willingness to learn new skills and seek additional opportunities for contribution.
  • Proficient in Microsoft Office Suite, including Word, PowerPoint, Excel, and Outlook.

Manning Personnel Group, Inc. is an Equal Opportunity Employer, considering qualified applicants for employment without regard to race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.