Senior Contract Administrator

4 weeks ago

Lexington, Kentucky, United States KFI Engineers Full time

POSITION SPECIFICATION

Position Senior Contract Administrator

Department Administration

Reporting Relationship Administrative Services Manager

Location Minnetonka, MN; St. Paul/Roseville, MN or Lexington, KY

COMPANY BACKGROUND

KFI Engineers is a recognized industry leader in facility infrastructure design and performance. Since 1996, our culture of collaboration and unique capabilities have allowed us to make a difference in the way infrastructure and processing projects are delivered.

Headquartered in St. Paul, MN, with numerous regional offices throughout the United States, and a team of hundreds of professionals, we offer opportunities to continue your career with mentorship programs, career growth support, and continued education. With KFI, we find a way to provide creative solutions to unique projects while providing the same care we would expect if we were the client. For more information about KFI Engineers and our culture, please visit

POSITION OVERVIEW & RESPONSIBILITIES

The Senior Contract Administrator plays a key role in safeguarding our company's interests throughout the entire contract lifecycle. You will create and implement a comprehensive contract administration process, serve as the central point of contact for all contract matters, and ensure compliance through expert negotiation and review. This role offers the opportunity to provide internal training, mentor colleagues, and collaborate with legal counsel to deliver successful project outcomes.

Specific responsibilities will include, but not be limited to, the following:

  • Create, implement and maintain a comprehensive company-wide contract administration process throughout the contract lifecycle
  • Serve as point of contact for all contract related issues
  • Review, comment and negotiate appropriate contract types and their terms and conditions, interfacing regularly with internal and external customers
  • Provide internal training, coaching and mentoring regarding contact administration
  • Prepare contracts and contract documents, such as subconsultant agreements, AIA software, MSA's, exhibits, amendments, change orders, NDA's and COI's
  • Coordinate with outside legal counsel for meeting scheduling, contract review, redlines and strategy
  • Direct the entry of contracts in the ERP software, scanning and archival of documents

QUALIFICATIONS

Required:

  • 5+ years of construction and/or engineering contract experience
  • Experience drafting, writing and negotiating contracts
  • Experience in building and maintaining a contracts administration program, policies and procedures
  • Detail oriented and ability to work with a high degree of accuracy
  • Demonstrated ability to work independently and within established timeframes
  • Enhanced organizational skills with the ability to work on multiple projects simultaneously
  • Strong verbal and written communication skills
  • Demonstrated ability to problem solve and synthesize information from multiple sources
  • Ability to establish rapport and effectively advise all levels within the organization
  • Ability to work with confidential data and maintain privacy
  • Ability to professionally voice concerns and effectively deal with conflict
  • Positive can-do attitude and continual learner
  • Advanced Microsoft Office Suite skills

Preferred:

  • Bachelor's degree
  • Experience using Contract Management (AIA) software, CRM and ERP software

Office and Travel:

  • May be minimal travel between office locations.

CORE BEHAVIORS

Accountable

  • Demonstrates persistence in the achievement of goals.
  • Acts with a sense of urgency.
  • Takes responsibility for own actions.

Business Focus

  • Demonstrates agility, adapts well to changes.
  • Works well under pressure.
  • Meets commitments to internal/external customers.

Project Execution

  • Plans projects well, managing last-minute rushes and disruptions.
  • Balances Speed and Quality.
  • Looks for improvement in our delivery, tools and processes.
  • Other duties as assigned.

Demonstrates Respect for Others

  • Keeps others adequately informed.
  • Exhibits objectivity and openness to others' views.
  • Adapts communication style and method based on audience and situation.

Team Player

  • Balances team and individual responsibilities.
  • Shares expertise with others.
  • Inspires respect and trust.

KFI Engineers is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.


  • Senior Administrative Coordinator

    4 days ago

    Lexington, Kentucky, United States Kentucky Personnel Cabinet Full time

    Position OverviewThe Kentucky Personnel Cabinet is seeking a highly skilled Senior Administrative Specialist to provide comprehensive administrative support within the Division of Health Care. This role is crucial in ensuring the smooth operation of various programs and initiatives.Key ResponsibilitiesManage and process intricate federal and state survey...

  • Senior Administrative Coordinator

    1 week ago

    Lexington, Kentucky, United States Kentucky Personnel Cabinet Full time

    Position OverviewThe Kentucky Personnel Cabinet is seeking a dedicated Senior Administrative Specialist to provide essential administrative support within the Office of Inspector General. This role is pivotal in ensuring the smooth operation of various programs and activities related to health services.Key ResponsibilitiesManage and process intricate federal...

  • Senior Administrative Coordinator

    1 week ago

    Lexington, Kentucky, United States Kentucky Personnel Cabinet Full time

    Position OverviewThe Kentucky Personnel Cabinet is seeking a dedicated Senior Administrative Coordinator to provide comprehensive administrative support within the Office of Inspector General. This role is vital in ensuring the smooth operation of various programs and activities.Key ResponsibilitiesComplex Packet Processing: Manage and process intricate...

  • Administrative Services Asst Senior

    1 month ago

    Lexington, Kentucky, United States University of Kentucky Full time

    Posting DetailsPosting Details Job Title Administrative Services Asst Senior Requisition Number RE46118 Working Title Senior Operations Manager Department Name 8E000:College of Arts & Sciences Work Location Lexington, KY Grade Level 43 Salary Range $ /hour Type of Position Staff Position Time Status Full-Time Required Education AA Click here for...

  • Executive Director

    2 days ago

    Lexington, Kentucky, United States Morning Pointe Senior Living Full time

    About the RoleMorning Pointe Senior Living is seeking a highly skilled and experienced Executive Director to lead our community operations. As a key member of our leadership team, you will be responsible for overseeing the day-to-day operations of our community, ensuring the highest level of quality care and services for our residents.Key...

  • Administrative Services Asst Senior

    4 weeks ago

    Lexington, Kentucky, United States University of Kentucky Full time

    Posting DetailsPosting Details Job Title Administrative Services Asst Senior Requisition Number RE46758 Working Title Executive Assistant Department Name 14000:Office Of Development Work Location Lexington, KY Grade Level 43 Salary Range $ /hour Type of Position Staff Position Time Status Full-Time Required Education AA Click here for more...

  • Administrative Research Assistant Senior

    1 month ago

    Lexington, Kentucky, United States University of Kentucky Full time

    Posting DetailsPosting Details Job Title Administrative Research Assistant Senior Requisition Number RE46465 Working Title Department Name 8E120:Psychology Work Location Lexington, KY Grade Level 42 Salary Range $ /hour Type of Position Staff Position Time Status Full-Time Required Education BA Click here for more information about equivalencies: ...

  • Administrative Research Assistant Senior

    4 weeks ago

    Lexington, Kentucky, United States University of Kentucky Full time

    Posting DetailsPosting Details Job Title Administrative Research Assistant Senior Requisition Number RE46744 Working Title Department Name 7K700:PHARMACY PRACTICE & SCIENCE Work Location Lexington, KY Grade Level 42 Salary Range $ /hour Type of Position Staff Position Time Status Part-Time Required Education BA Click here for more information...

  • Administrative Coordinator

    4 days ago

    Lexington, Kentucky, United States Manning Personnel Group, Inc. Full time

    Company Overview: Manning Personnel Group, Inc. is a leading organization in the biopharma sector, known for its innovative approach and rapid growth.Position Summary: We are currently seeking a dedicated Executive Assistant to provide comprehensive support to our executive team and facilitate smooth office operations. This role involves managing schedules,...

  • Administrative Coordinator

    5 days ago

    Lexington, Kentucky, United States Manning Personnel Group, Inc. Full time

    Company Overview: Manning Personnel Group, Inc. is a leading organization in the biopharma sector, dedicated to innovation and excellence.Position Summary: We are currently seeking an Executive Assistant to deliver comprehensive support to our executive team while ensuring smooth office operations. This role involves managing calendars, coordinating travel...

  • Administrative Support Specialist

    2 days ago

    Lexington, Kentucky, United States EPCOR Full time

    About the RoleWe are seeking a highly skilled and organized Administrative Assistant II to join our team at EPCOR. This individual will provide administrative support to our senior leadership team, ensuring timely and accurate completion of tasks.Key ResponsibilitiesManage and coordinate the Director's calendar schedules and provide other administrative...

  • Professional Administrative Associate

    1 week ago

    Lexington, Kentucky, United States EPCOR Full time

    Position: Executive Administrative CoordinatorEPCOR is looking for a dedicated Executive Administrative Coordinator to provide essential support to our leadership team. This role will involve a blend of administrative duties and collaboration with senior management, ensuring smooth operations across various departments.Key Responsibilities:Oversee and...

  • Administrative Executive Support Specialist

    1 week ago

    Lexington, Kentucky, United States Manning Personnel Group, Inc. Full time

    Position Overview: Manning Personnel Group, Inc. is in search of a dedicated Executive Assistant to provide comprehensive support to senior executives and facilitate general office operations. This role involves managing schedules, travel arrangements, and expense documentation for two top-level executives, along with overseeing special projects as required....

  • Executive Administrative Coordinator

    1 week ago

    Lexington, Kentucky, United States EPCOR Full time

    Position: Administrative Assistant IIEPCOR is looking for a dedicated Administrative Assistant II to provide essential support to our leadership team. This role will involve collaboration between various offices, ensuring seamless administrative operations and effective communication.Key Responsibilities:Coordinate and manage the schedules of senior...

  • Contracting Service Department CO-OP Student

    1 month ago

    Lexington, Kentucky, United States MIT Lincoln Laboratory Full time

    The Contracting Services Department at MIT Lincoln Laboratory currently has 1 open co-op position for Strategy Support. The co-op term will run from September December 2024. The Strategy Support resource will assist the Senior Manager, Strategy within the Contracting Services Department. This individual will provide administrative and logistical support to...

  • Administrative Executive Support Specialist

    5 days ago

    Lexington, Kentucky, United States Manning Personnel Group, Inc. Full time

    Company Overview: Manning Personnel Group, Inc. is a leading firm in the biopharma sector, dedicated to innovation and excellence.Position Summary: We are seeking an Executive Assistant to deliver comprehensive support to our executive team and facilitate general office operations. This role involves managing schedules, travel arrangements, and expense...

  • Senior Food Service Administrator

    4 days ago

    Lexington, Kentucky, United States Fayette County Public Schools Full time

    SENIOR FOOD SERVICE ADMINISTRATOR GRADE Description: Oversee, coordinate, and manage a comprehensive district-wide Food Service Program, ensuring cost efficiency and adherence to District, State, and Federal standards regarding nutrition, sanitation, safety, and documentation; supervise and assess the performance of designated staff. Job Summary: Oversee...

  • Administrative Support Associate II

    1 month ago

    Lexington, Kentucky, United States University of Kentucky Full time

    Posting DetailsPosting Details Job Title Administrative Support Associate II Requisition Number RE46405 Working Title Executive Assistant to Associate Deans Department Name 7P610:COLLEGE OF PUBLIC HEALTH Work Location Lexington, KY Grade Level 43 Salary Range $ /hour Type of Position Staff Position Time Status Full-Time Required Education AA Click...

  • Logistics Operations Senior Specialist

    1 week ago

    Lexington, Kentucky, United States Cruz Associates Full time

    Overview: The role of the 'Logistics Operations Senior Specialist' at Cruz Associates focuses on delivering comprehensive logistics management assistance in the execution of designated projects and programs for PEO SOFSA and its affiliated clients.Key Responsibilities:The 'Logistics Operations Senior Specialist' will oversee the development, submission, and...

  • Administrative Coordinator

    1 week ago

    Lexington, Kentucky, United States Manning Personnel Group, Inc. Full time

    Position Overview: Manning Personnel Group, Inc. is seeking a dedicated and organized Executive Assistant to provide comprehensive support to our executive team. This role involves managing various administrative tasks and ensuring smooth office operations.Key Responsibilities:Deliver administrative assistance to the executive team, including travel...