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Senior Administrative Coordinator

2 months ago

Lexington, Kentucky, United States Kentucky Personnel Cabinet Full time
Position Overview

The Kentucky Personnel Cabinet is seeking a dedicated Senior Administrative Specialist to provide essential administrative support within the Office of Inspector General. This role is pivotal in ensuring the smooth operation of various programs and activities related to health services.

Key Responsibilities
  • Manage and process intricate federal and state survey documentation for the Division of Health Care.
  • Assist the Complaint Coordinator by addressing referrals and concerns from the public.
  • Facilitate new employee orientation and ensure timely submission of onboarding materials.
  • Oversee staff training completion and maintain accurate records of training certifications.
  • Act as a liaison between the agency, service providers, and the community to address inquiries and issues.
  • Engage with potential job candidates, coordinate interviews, and confirm appointment details.
  • Serve as the primary timekeeper for the branch.
  • Handle incoming communications and distribute them to the appropriate personnel.
  • Manage office mail and ensure efficient distribution.
Qualifications

Ideal candidates will possess:

  • A background in health services is preferred to effectively meet the needs of our clientele.
  • Exceptional interpersonal skills with the ability to communicate effectively with individuals from diverse backgrounds.
  • Strong writing and verbal communication abilities.
  • Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel.
  • Excellent organizational skills and experience managing multiple tasks.
  • Prior customer service experience.
Working Environment

This position is primarily office-based, with a standard five-day work week. The Kentucky Personnel Cabinet is committed to fostering a professional and collaborative work environment.