Accounts Payable Specialist

2 weeks ago

Elizabeth, New Jersey, United States Vaco Full time
Job Summary

The Accounts Payable Specialist will manage various aspects of the accounts payable process, including entering bills into accounting software, handling purchase orders, obtaining approvals, and coordinating month-end close activities. This role will involve frequent interaction with internal teams and external vendors, managing weekly payroll for approximately 80 owner-operators, and ensuring accurate and timely processing of all financial transactions.

Key Responsibilities
  • Bill Entry: Accurately enter all incoming bills into accounting software.
  • Purchase Orders Management: Open and process purchase orders by receiving emails, entering POs, and sending them out for approval on a weekly basis.
  • Approval Coordination: Secure timely approvals for purchase orders and other related documentation.
  • Journal Creation and Booking: Create and book purchase journals, and coordinate month-end close processes.
  • Payroll Processing: Manage weekly payroll for approximately 80 owner-operators and ensure payments are processed via ACH.
  • Vendor Payments: Oversee the preparation and distribution of vendor checks, which are cut on Wednesdays.
  • Reporting: Generate and maintain weekly reports on open purchase orders for various locations to ensure organizational efficiency.
  • Approval Tracking: Identify and track who is responsible for approving various documents and transactions.
Required Skills and Qualifications
  • Experience: Proven experience in an accounts payable role, ideally with familiarity in accounting software.
  • Attention to Detail: High level of accuracy and attention to detail in managing financial records and processing transactions.
  • Organizational Skills: Strong organizational skills with the ability to manage multiple tasks and deadlines effectively.
  • Communication: Excellent communication skills for interacting with internal teams and external vendors.
  • Problem-Solving: Ability to resolve discrepancies and issues related to approvals and payments.
  • Flexibility: Willingness to work in a fast-paced environment with flexibility in work hours if needed.
Equal Employment Opportunity

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Reasonable Accommodation

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact us.

Pay Transparency Notice

Determining compensation for this role depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco believes that the following salary range reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.

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