Facilities Operations Coordinator

2 weeks ago

Arlington, Virginia, United States JLL Full time
Company Overview

At JLL, we are dedicated to transforming the real estate landscape for a sustainable future. Our team combines exceptional services, strategic advice, and innovative technology to meet the diverse needs of our clients.

We prioritize attracting top talent and fostering an environment where individuals can thrive, develop rewarding careers, and feel a sense of belonging.

Whether you possess extensive experience in commercial real estate, technical trades, or technology, or you are eager to transition your skills into a new sector, we invite you to join our team as we pave the way for a brighter future.

Role Overview

As an integral member of the Facilities Team, reporting directly to the Facilities Manager, the Facilities Operations Coordinator will oversee a variety of essential services and provide support to ensure the seamless operation of the facility.

Key Responsibilities
  • Lead the team responsible for delivering essential services, including reception, mail handling, event coordination, cleaning, waste management, and food services.
  • Oversee the maintenance and inventory of office equipment and supplies.
  • Maintain regular communication and meetings with relevant service providers to discuss issues, recommendations, and cost assessments.
  • Conduct weekly inspections with the cleaning service manager to ensure cleanliness standards are upheld.
  • Manage service requests through the helpdesk system, addressing internal customer inquiries promptly in accordance with service level agreements.
  • Address daily health and safety matters, including organizing regular meetings and maintaining records related to fire safety, drills, and training.
  • Support travel and visitor arrangements by liaising with approved accommodation providers and assisting in the dissemination of relevant information to staff.
  • Assist in organizing both internal and external client events, ensuring high-quality conferencing facilities.
  • Supervise kitchen and food services, providing guidance to housekeeping staff.
  • Process purchase orders and manage communication platforms for the facility.
  • Provide coverage for the Building Operations Engineer and Facilities Manager as needed.
  • Perform additional duties as assigned, demonstrating creativity and resourcefulness in all tasks.
Qualifications

The ideal candidate will possess:

  • Knowledge of facilities management and office services coordination.
  • Experience in a high-profile corporate setting.
  • Background in reception or hospitality services.
Education

A diploma or degree is preferred.

Skills

Essential skills include:

  • Problem-solving abilities.
  • Strong decision-making capabilities.
  • Excellent written and verbal communication skills.
  • Proficiency in spreadsheet and word processing applications.
  • Customer-focused approach.
  • Interpersonal skills and assertiveness.
  • Attention to detail.
What We Offer

Joining JLL means becoming part of an entrepreneurial and inclusive culture where collaboration leads to success. Our Total Rewards program reflects our commitment to supporting your career aspirations, recognition, well-being, and compensation.

We encourage you to develop your strengths and enjoy a fulfilling career filled with diverse experiences.

Benefits

Our comprehensive benefits package prioritizes your mental, physical, and emotional health, including:

  • 401(k) plan with company matching contributions.
  • Comprehensive medical, dental, and vision coverage.
  • Paid parental leave at full salary.
  • Generous paid time off and company holidays.
  • Flexible and remote work arrangements may be available.

At JLL, we are committed to creating a diverse and inclusive workplace. We welcome applicants from all backgrounds and are dedicated to providing reasonable accommodations for individuals with disabilities throughout the recruitment process.

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