Facilities Operations Specialist
2 weeks ago
Na Ali'i Consulting & Sales, LLC is seeking a Facilities Operations Specialist to enhance the effectiveness of the Nakupuna Companies by delivering facilities and administrative assistance in a dynamic office setting with various moderate responsibilities and functional tasks. This role will report directly to the Facilities Project Manager.
Key ResponsibilitiesThe following outlines the essential functions for this position, though additional tasks may be assigned by management as needed.
Conference Room and Team Support:
- Provide technical assistance for Microsoft Teams users, including Teams Telephony devices.
- Assist users with the configuration, utilization, and setup of meeting spaces and related technology.
- Handle clerical and organizational duties, including scheduling appointments, supporting colleagues, and drafting correspondence.
- Welcome employees and visitors to the office.
- Restock supplies for the office and kitchen areas.
Facilities Maintenance:
- Oversee all operations within the building, ensuring compliance with health and safety standards and coordinating repairs as necessary.
- Plan and manage essential services such as reception, security, cleaning, catering, waste management, and parking.
- Initiate service calls for office equipment under maintenance agreements.
- Coordinate various facility maintenance tasks as directed by the Facilities Department.
Facilities Project Support:
- Manage access control systems.
- Conduct hands-on troubleshooting of facility-related issues.
- Perform and document regular inspections of facilities.
- Supervise maintenance and repair activities for facilities and equipment.
- Oversee refurbishment and renovation projects.
- Implement best practices to enhance operational efficiency.
- Request quotes from vendors and suppliers.
- Analyze and compare costs for goods and services to ensure cost-effectiveness.
- Negotiate contracts to maximize delivery and savings.
Skills and Qualifications: Strong organizational and planning abilities, excellent communication and customer service skills, and adept problem-solving capabilities. Attention to detail, sound judgment, and decision-making skills are essential. The ideal candidate should be proactive, adaptable, and customer-focused. FM certifications are preferred. U.S. citizenship is required.
Education & Experience:
- A High School Diploma or GED is required; an associate degree is preferred.
- Proficiency in Microsoft Office 365, Windows, and desktop software is essential.
- A minimum of 2 years of relevant work experience is required.
- Experience with or in support of the U.S. military is highly desirable.
Onsite Requirement: This position requires on-site presence 4 to 5 days per week.
Physical Requirements: The ideal candidate must be able to meet the following physical demands of the role with or without reasonable accommodation:
- Ability to perform repetitive motions with hands, wrists, and fingers.
- Ability to engage in audible communications during emergencies.
- Ability to sit for extended periods while working at a desk and on a computer.
Na Ali'i Consulting & Sales, LLC is committed to fostering an inclusive work environment and providing reasonable accommodations to individuals with disabilities.
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