Bilingual Administrative Support Specialist

2 weeks ago

Denver, Colorado, United States KIMEL PSYCHOLOGICAL SERVICES LLC Full time
Job Overview

Benefits:

  • Company events
  • Flexible working hours

Kimel Psychological Services is Seeking a Part-Time Bilingual Administrative Assistant

Kimel Psychological Services (KPS) is in search of a part-time administrative assistant fluent in Spanish to support our expanding group psychology practice and clinic specializing in developmental disabilities. The ideal candidate will possess strong communication skills and be adept at managing multiple tasks efficiently. A high level of professionalism is essential, along with the ability to work effectively with diverse families from various cultural, linguistic, and economic backgrounds.

The successful candidate will play a crucial role in enhancing the practice while maintaining the quality and integrity of our services. The responsibilities of the administrative assistant will include 4-8 hours per week dedicated to scheduling, conducting intake calls, and addressing inquiries from Spanish-speaking clients. This role will support the primary administrative assistant, who communicates only in English, in serving our Spanish-speaking clientele.

KPS is a small, minority- and woman-owned mental health practice committed to patient-centered care, renowned for its expertise in developmental disabilities and learning disorders. We provide culturally sensitive psychotherapy and evaluation services to families ranging from children to adults, offering a variety of diagnostic evaluations.

Key Responsibilities:

  • Commit to a minimum one-year tenure with our clinic.
  • Demonstrate strong communication skills in responding to phone calls, emails, and faxes promptly.
  • Manage scheduling for licensed psychologists and a post-doctoral student.
  • Oversee clinic calendars, patient intake calls, insurance verification, billing, and bookkeeping tasks.
  • Effectively communicate our clinic's assessment and treatment processes to families.
  • Navigate our electronic medical record and billing systems, as well as Google Workspace.
  • Organize client folders and ensure relevant documents are scanned into our EMR system.
  • Maintain a clean, organized, and HIPAA-compliant clinic environment.
  • Participate in staff engagement events.
  • Monitor the timely documentation and billing practices of clinicians.

Qualifications: A minimum of one year of experience as an administrative assistant in a related field is required. A bachelor's degree or higher is preferred. Fluency in Spanish is highly valued.

Compensation: Competitive pay based on experience, with a flexible schedule for 4-8 hours per week.

Equal Employment Opportunity Statement: KPS is an equal opportunity employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply.

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