Senior Executive Assistant to Chief Financial Officer

2 weeks ago

San Francisco, California, United States Morrison Foerster Full time
Position Overview
Morrison Foerster LLP, a leading Am Law 50 law firm with a global presence, is seeking a Senior Executive Assistant to join our Financial Operations team. This role is pivotal in providing high-level administrative and project management support to the Chief Financial Officer (CFO).

Key Responsibilities
- Deliver exceptional client service to both internal and external stakeholders, fostering a culture of proactive support across the department.
- Maintain strict confidentiality of sensitive information, exercising discretion and adhering to established protocols.
- Manage all communications directed to the CFO, responding to inquiries with professionalism and determining which matters require the CFO's attention.
- Serve as a liaison for vendor inquiries, ensuring they are directed to the appropriate personnel within the firm.
- Oversee the administrative needs of the CFO, including the preparation of expense reimbursements, document management, and office organization.
- Draft and refine documents and communications, including the preparation of highly confidential materials and presentations.
- Collaborate on administrative projects aimed at enhancing support for the CFO and improving operational processes.
- Coordinate and prioritize meeting requests for the CFO, managing complex scheduling for high-level engagements.
- Prepare and manage logistics for staff and organizational meetings, including agenda preparation and distribution of materials.
- Arrange travel for the CFO, developing comprehensive itineraries and ensuring compliance with documentation requirements for international travel.
- Assist in the planning and execution of various projects and initiatives, taking a leadership role as assigned.

Ideal Candidate Profile
- A Bachelor’s degree is strongly preferred.
- A minimum of five years of experience as an executive assistant or in a similar role supporting senior executives or partners in professional services.
- Experience within a law firm or professional services environment is highly desirable.
- Exceptional communication skills, with the ability to engage confidently and diplomatically with senior management and staff at all levels.
- Proven ability to handle confidential information with the utmost discretion.
- Advanced proficiency in MS Office Suite, including Word, Excel, PowerPoint, and Outlook.
- Strong research capabilities and adeptness in utilizing electronic databases.
- Excellent organizational skills, with the capacity to manage multiple detailed projects simultaneously.
- Ability to assess needs and prioritize tasks based on strategic objectives.
- Meticulous attention to detail and commitment to follow-through.
- Capacity to maintain composure in high-pressure situations and prioritize competing demands.
- Flexibility to adapt to varying work schedules and the willingness to work overtime as necessary.

About Morrison Foerster
At Morrison Foerster, our culture is shaped by our actions. We are dedicated to our work and equally committed to our values. We embrace a collaborative environment that respects diverse perspectives and fosters innovation.
We invite you to explore more about our firm and our mission.

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