Executive Assistant to Chief Executive Officer

1 week ago

San Diego, California, United States Valid8 Financial, Inc. Full time
About the Role

We are seeking a highly skilled and experienced Executive Assistant to provide exceptional support to our Chief Executive Officer at Valid8 Financial, Inc.

Key Responsibilities
  • Executive Support
    • Manage the CEO's calendar, ensuring seamless coordination of appointments, meetings, and travel arrangements.
    • Prepare and edit correspondence, reports, and presentations on behalf of the CEO.
    • Coordinate and arrange complex travel itineraries, including booking flights, hotels, and rental cars.
    • Compile and maintain accurate records, including expense reports, meeting minutes, and action items.
    • Provide administrative support, including data entry, filing, and maintaining confidential documents.
  • Communications and Partnerships
    • Develop and implement effective communication strategies to engage with internal and external stakeholders, including staff, clients, and partners.
    • Collaborate with the marketing team to create and distribute press releases, media alerts, and other communications materials.
    • Build and maintain relationships with key stakeholders, including investors, customers, and industry partners.
  • Strategic Initiatives
    • Support the development and implementation of strategic initiatives, including market research, competitor analysis, and business development.
    • Assist in the creation and maintenance of business plans, budgets, and financial reports.
    • Collaborate with cross-functional teams to drive business growth and expansion.
Requirements
  • Education and Experience
    • Bachelor's degree in Business Administration, Finance, or related field.
    • Minimum 5-10 years of experience as an Executive Assistant to a C-Level executive in the financial industry.
    • Proven track record of providing exceptional administrative support, including calendar management, travel coordination, and correspondence preparation.
  • Skills and Qualifications
    • Excellent communication, organizational, and time management skills.
    • Ability to maintain confidentiality and handle sensitive information with discretion.
    • Proficient in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
    • Experience with CRM software and other administrative tools.
What We Offer

Valid8 Financial, Inc. offers a competitive salary and benefits package, including medical, dental, and vision insurance, 401(k) retirement plan, and commuter benefits.

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