Site Coordination Assistant

Position Classification / Work Expectations: Salary: $34,000 - $40,000

The Site Coordination Assistant is a full-time, exempt role. Individuals in this position adhere to the Academic Year Calendar for HOPE's instructional personnel, as determined annually. The anticipated work schedule involves being present on-site 30 minutes prior to and 30 minutes following the operational hours of the Learning Site.

This job overview may not encompass all assigned duties, responsibilities, or facets of the role described and may be modified at any time at the discretion of HOPE's management.

POSITION SUMMARY:

The Site Coordination Assistant is an instructional role based at the Learning Site, operating under the guidance and supervision of the Curriculum Specialist/Site Coordinator and Academic Liaison. Key responsibilities include collaboration, coordination, and support of the HOPE academic instructional program through:

• Effective communication and collaboration with all stakeholders to foster a positive, secure, and engaging learning atmosphere;
• Facilitating Professional Development for Learning Site Mentors;
• Monitoring and assessing student learning progress;
• Coordinating core content support and intervention programs for students;
• Exemplifying professionalism and dedication to the community.

KEY DUTIES AND RESPONSIBILITIES:

Focus Area: Communication and Collaboration with Stakeholders (20%)

Responsibilities

• Establish and sustain collaborative, positive, and effective relationships with all stakeholders to ensure a positive, safe, and engaging learning environment.
• Work with all stakeholders (Learning Site Staff, Edgenuity Teacher, families, etc.) to create, implement, and uphold a shared communication plan regarding students.
• Employ culturally responsive and effective communication strategies to build and maintain trust with all stakeholders, including expressing belief in the potential of all learners to achieve high levels.
• Actively participate in learning site, school, and community events and initiatives, including those outside traditional school hours.

Evidence of Success

1. Trusting and effective relationships are developed and maintained with all stakeholders, who report feeling valued and respected.
2. Students succeed due to the implementation of a collaborative communication plan among all individuals involved.
3. All students meet high expectations as a result of clear, targeted, culturally-responsive communication.

Focus Area: Professional Development for Learning Site Mentors (15%)

Co-lead Professional Learning Communities (PLCs) and provide site-based professional development on relevant topics based on student achievement data and the needs of mentors and students.

• Utilize Situational Leadership or other coaching models to provide tailored support addressing the needs of mentors and their students.
• Train new mentors under the guidance of the Curriculum Specialist/Site Coordinator and Academic Liaison in areas such as student engagement, classroom management, and instructional strategies.

Evidence of Success

1. Mentors effectively implement strategies to provide culturally responsive and rigorous learning opportunities.
2. PLCs and site-based professional development are aligned with student achievement data and mentor needs.
3. Student outcomes improve due to leadership and strategic PLCs focused on data-driven instruction.

Focus Area: Assessment and Monitoring of Student Learning (25%)

Responsibilities

• Utilize organizational skills to plan, schedule, proctor, and oversee all assessments while ensuring integrity and security.
• Regularly assess student progress and utilize technology to collect, analyze, and share data on individual and group performance.
• Refer students for additional services as needed.
• Complete individual student plans and grading tasks promptly.
• Document ongoing progress for students on specific plans at least every six weeks.
• Communicate individual student progress with all relevant stakeholders.

Evidence of Success

1. All assessments are conducted timely and accurately.
2. Performance data is regularly reviewed to inform instructional decisions.
3. Students and stakeholders understand their progress towards learning goals.

Focus Area: Coordination of Core Content Support and Intervention Programs (30%)

Responsibilities

• Collaborate with Learning Site Mentors and specialized staff to ensure all students receive appropriate instruction.
• Use data to form small groups for targeted instruction and maintain schedules for personalized learning.
• Work with site leadership to ensure consistent implementation of the instructional day.
• Identify and implement appropriate interventions for underperforming students.
• Assist mentors in selecting relevant materials and resources for effective instruction.

Evidence of Success

1. All components of the instructional day are implemented effectively for every student.
2. Students are appropriately grouped for instruction.
3. Students receive the necessary support to meet academic standards.

Focus Area: Professionalism and Community Commitment (10%)

Responsibilities

• Adjust practices based on the needs of the Learning Site.
• Set personal goals related to student learning outcomes and seek opportunities for professional growth.
• Perform other duties as assigned.

Evidence of Success

• The Learning Site meets performance targets outlined in improvement plans.
• Personal professional goals are achieved.
• Additional responsibilities as determined by the supervisor.

REPORTING STRUCTURE:

The Site Coordination Assistant reports to the Curriculum Specialist/Site Coordinator and the Academic Liaison, receiving feedback from the Learning Site Director and other instructional team members. This position does not involve supervising other employees.

EDUCATION, LICENSURE, AND EXPERIENCE:

Required

• Associate's or Bachelor's Degree in a relevant field.
• Enrollment in a College or University program leading to a teaching license.
• A minimum of three years of teaching experience, with at least two years working with at-risk youth in diverse settings.
• Demonstrated success in instructional coaching.
• Experience supporting diverse learners.
• Able to unpack academic standards to develop learning targets.
• Experience with data-driven instructional practices.

Preferred

• Experience leading PLCs and providing small group professional development.
• Experience diagnosing academic gaps in students.
• Familiarity with state-level assessments for secondary students.
• Ability to manage and interpret data effectively.

SKILLS, KNOWLEDGE, AND ABILITIES:

Required

• Commitment to equitable education.
• Cultural proficiency and relationship-building skills.
• Fluency in English with excellent communication skills.
• Strong technology skills.
• Proactive, detail-oriented, and self-directed.
• Advocacy for community-based learning.

Preferred

• Fluency in Spanish.
• Advanced technology skills.

PHYSICAL AND MENTAL FUNCTIONING REQUIREMENTS:

While performing the duties of this role, the employee is regularly required to:

• Analyze, communicate, instruct, and evaluate.
• Effectively communicate using speech and hearing.
• Utilize near vision for detailed tasks.
• Use hands for extended periods at a workstation.
• Operate office machines and computer equipment.
• Engage in various physical activities.
• Occasionally lift objects up to 25 pounds.

WORKING ENVIRONMENT AND TRAVEL REQUIREMENTS:

Work is typically performed in an office or classroom setting with moderate noise levels. The Site Coordination Assistant operates at a designated Learning Site and is responsible for travel between the Learning Site and HOPE Office for training and meetings, with mileage compensation as per policy.