Human Resources Coordinator

2 weeks ago

Pittsburgh, Pennsylvania, United States Metro Community Health Center Full time
HR Coordinator

POSITION OVERVIEW

The Human Resources Coordinator plays a vital role in providing administrative support and HR assistance to the HR Director. This position is instrumental in the recruitment and onboarding processes for new employees across various departments. The HR Coordinator collaborates with the HR Director to implement HR initiatives throughout the organization. This role serves as the main point of contact between Payroll and Human Resources, ensuring smooth operations. Additionally, the HR Coordinator supports the HR Director during the Open Enrollment period and is responsible for maintaining and updating the Learning Management System (LMS) for HR. Administrative tasks such as scheduling meetings, record keeping, file management, and HRIS data entry are also key responsibilities of this position.

KEY RESPONSIBILITIES

The HR Coordinator will:

  • Act as the primary liaison between Human Resources and Payroll.
  • Assist in updating and maintaining HR metrics in the HRIS and generating reports.
  • Support recruitment efforts for assigned departments, including resume evaluation, interview scheduling, and offer letter preparation.
  • Facilitate the onboarding process for new hires, coordinating orientation logistics and ensuring all necessary information is communicated.
  • Aid in Benefits Administration, particularly during the Open Enrollment period.
  • Contribute to the maintenance and updates of the HRIS.
  • Ensure that current job descriptions are available for all positions and assist management in drafting new job descriptions as needed.
  • Maintain a visible presence in Human Resources to assist employees with inquiries and concerns.
  • Support training and development initiatives by coordinating employee training sessions with external vendors.
  • Manage data entry for employee transactions in the HRIS, ensuring accuracy and compliance.
  • Assist in preparing monthly reports for senior management.
  • Help compile HR data for staff meetings.
  • Generate reports as required for departmental projects.
  • Process invoices for payment.
  • Coordinate and schedule exit interviews.
  • Assist in organizing training and development sessions, including logistics and materials.
  • Collaborate with the Communications Department to share HR updates in the monthly newsletter.
  • Perform additional duties as assigned.

QUALIFICATIONS

Skills and Abilities:

  • Ability to work both independently and collaboratively within a team.
  • Strong initiative and capability to work with minimal supervision.
  • Organized approach to problem-solving, managing multiple variables effectively.
  • Proficient in recognizing, evaluating, and resolving issues while developing processes to enhance efficiency.
  • Ability to conceptualize workflows and implement effective plans.
  • Excellent written and verbal communication skills.

Education and Experience:

  • High school diploma or equivalent is required.
  • A minimum of 1-3 years of administrative experience, preferably in an HR setting, or a combination of education and experience.
  • Familiarity with employment laws is desirable.
  • Previous experience in a customer service-oriented role is preferred.
  • Strong professional communication and interpersonal skills are essential.
  • Flexibility in work schedule is required.
  • High level of confidentiality is mandatory.
  • Ability to work reliably and professionally in a fast-paced environment.
  • Proficiency in Microsoft Word, Excel, PowerPoint, and email applications, with strong time management skills.

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