Reception and Administrative Coordinator
2 weeks ago
Position Overview:
We are seeking a motivated and dynamic individual to take on the role of Front Office Administrative Specialist. As a prominent player in the marketing and client acquisition sector, our firm is dedicated to delivering exceptional service to a diverse clientele through strategic campaigns. We are expanding our operations and currently have an immediate opening for this vital position.
Key Responsibilities:
As the Front Office Administrative Specialist, your primary duties will encompass managing front office reception and various administrative tasks. Your role will include:
- Engaging warmly with visitors and providing outstanding service to candidates.
- Being the welcoming face of the organization for both team members and guests.
- Overseeing the applicant tracking system and maintaining internal reports on a daily basis.
- Coordinating interview reminders and ensuring a positive experience for candidates during their wait.
- Assisting in keeping the office and hiring managers on schedule.
- Maintaining a tidy and organized reception area to create a pleasant ambiance.
- Offering insights during recruitment meetings regarding candidates' engagement while in the reception area.
- Managing mail and packages, as well as replenishing office supplies as needed.
- Enhancing candidate retention throughout the recruitment process by creating a memorable first impression.
- Developing and executing a social media strategy to boost brand visibility and marketing initiatives.
Qualifications:
To be successful in this role, candidates should possess:
- A positive and enthusiastic attitude.
- Strong teamwork orientation and energy.
- Self-motivation, punctuality, and exceptional organizational skills with attention to detail.
- Excellent verbal and written communication abilities.
- Proficiency in computer applications, including Microsoft Word, Excel, and Outlook.
The culture at Origin Management is inspiring and collaborative. Our team is our greatest asset, and we foster camaraderie through various activities, including team outings and retreats.
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