Administrative Assistant

1 day ago

Nashville, Tennessee, United States Holland & Knight Full time
Job Title: Practice Assistant

We are a leading law firm that values excellence and strives to deliver exceptional results. Our team is dedicated to providing top-notch support to our lawyers and professionals, and we are seeking a highly skilled Practice Assistant to join our team.

Key Responsibilities:
  • Provide administrative support to a team of lawyers and professionals, ensuring seamless day-to-day operations.
  • Manage and maintain accurate records, files, and databases, utilizing advanced knowledge of Microsoft Office Suite.
  • Coordinate travel arrangements, schedule appointments, and manage calendars, ensuring timely and efficient execution.
  • Prepare and edit documents, reports, and presentations, ensuring high-quality output and attention to detail.
  • Assist with immigration projects, including preparing USCIS submissions, managing RFE lists, and coordinating with government agencies.
  • Perform various administrative tasks, including answering phone calls, responding to emails, and managing mail and deliveries.
  • Collaborate with colleagues to achieve team goals, providing exceptional support and ensuring seamless communication.
Requirements:
  • 4-5 years of experience supporting lawyers and paralegals with administrative or client-related tasks.
  • Advanced knowledge of Microsoft Office Suite, including Word, Excel, and PowerPoint.
  • Experience with Worksite/Filesite document management system.
  • Proficiency in all core legal administrative assistant functions, with advanced technical and communications skills.
  • Ability to work in a fast-paced environment, managing multiple competing tasks and demands.
Benefits:

We offer a comprehensive benefits package, including:

  • Generous paid time off and eleven paid holidays per year.
  • Comprehensive medical, dental, and vision plans, including coverage for domestic partners.
  • Life and AD&D insurance, short and long-term disability insurance, and tax-advantaged accounts for health care expenses.
  • 401(k) and profit-sharing plans, pre-tax transit and parking program, and backup care for children and adults.
  • Senior care planning support and resources for individuals with developmental disabilities and their caregivers.

We are an equal opportunity employer, committed to hiring and retaining a diverse workforce. We value diversity and inclusion, and we are proud to be an employer of choice for individuals from all backgrounds.

  • Administrative Assistant

    3 weeks ago

    Nashville, Tennessee, United States Tommy Nobis Center Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Tommy Nobis Center. As an Administrative Assistant, you will be responsible for providing administrative support to our staff, including mailroom and inventory management, general administrative tasks, and other duties as assigned.Key...

  • Administrative Assistant

    7 days ago

    Nashville, Tennessee, United States Vanderbilt University Medical Center Full time

    Job SummaryWe are seeking a highly skilled Administrative Assistant to join our team at Vanderbilt University Medical Center. As an Administrative Assistant, you will provide complex administrative and business support to our team with minimal guidance.Key ResponsibilitiesPerform a variety of administrative tasks, including scheduling, booking travel, and...

  • Administrative Assistant

    4 weeks ago

    Nashville, Tennessee, United States ABM Industries Full time

    Job SummaryThe Administrative Assistant will provide exceptional support to the office team, ensuring a smooth and efficient work environment. This role requires strong communication and critical thinking skills to oversee office operations, provide administrative support, and coordinate various tasks.Key ResponsibilitiesFront Desk OperationsGreet and assist...

  • Administrative Assistant

    3 weeks ago

    Nashville, Tennessee, United States Innova Solutions Full time

    Job Title: Administrative Assistant 2We are seeking a highly organized and detail-oriented Administrative Assistant 2 to join our team at Innova Solutions. As a key member of our front desk team, you will be responsible for providing exceptional customer service, managing office operations, and ensuring a smooth workflow.Key Responsibilities:Provide...

  • Administrative Assistant

    3 weeks ago

    Nashville, Tennessee, United States ABCO Facility Maintenance Full time

    About the RoleWe are seeking a highly organized and detail-oriented Receptionist/HR Admin to join our team at ABCO Facility Maintenance. As a key member of our staff, you will be responsible for providing exceptional customer service, managing administrative tasks, and supporting HR initiatives.Key ResponsibilitiesAnswer a high volume of phone calls and...

  • Administrative Assistant

    3 weeks ago

    Nashville, Tennessee, United States ABCO Facility Maintenance Full time

    About the RoleWe are seeking a highly organized and detail-oriented Receptionist/HR Admin to join our team at ABCO Facility Maintenance. As a key member of our staff, you will be responsible for providing exceptional customer service, managing administrative tasks, and supporting our HR functions.Key ResponsibilitiesAnswer a high volume of phone calls and...

  • Administrative Assistant

    2 weeks ago

    Nashville, Tennessee, United States Innova Solutions Full time

    Job Title: Administrative Assistant 2We are seeking a highly skilled and organized Administrative Assistant 2 to join our team at Innova Solutions. As a key member of our front desk team, you will be responsible for providing exceptional customer service, managing office operations, and ensuring a smooth workflow.Key Responsibilities:Provide top-notch...

  • Administrative Assistant

    1 week ago

    Nashville, Tennessee, United States Thyme Care Full time

    Job Title: Administrative AssistantAt Thyme Care, we're building a diverse team of problem solvers and critical thinkers to drive innovation and shape the future of healthcare. We're seeking an Administrative Assistant to join our team, responsible for handling inbound & outbound calls, text messages, secure emails, and faxes from members and providers,...

  • Administrative Assistant

    1 month ago

    Nashville, Tennessee, United States I.C. Thomasson Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Receptionist to join our team at I.C. Thomasson. As a Receptionist, you will be the first point of contact for our clients and visitors, providing exceptional customer service and administrative support.Key ResponsibilitiesFront Desk Operations: Greet and direct visitors, answer and route phone...

  • Administrative Assistant

    2 weeks ago

    Nashville, Tennessee, United States Triton Stone Group Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Receptionist to join our team at Triton Stone Group of Nashville. As a key member of our front office, you will be responsible for providing exceptional customer service, managing daily operations, and maintaining a professional and welcoming environment.Key ResponsibilitiesAnswer and direct...

  • Administrative Assistant in Nashville

    1 week ago

    Nashville, Tennessee, United States Endoscopy Center of St Thomas LP Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at the Endoscopy Center of St Thomas LP. As a key member of our staff, you will provide administrative support to our physicians and staff, ensuring the smooth operation of our outpatient endoscopic facility.Key Responsibilities:Provide administrative...

  • Medical Administrative Assistant

    2 weeks ago

    Nashville, Tennessee, United States ACL Digital Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Services Assistant to join our team at ACL Digital. As a key member of our Vaccine Operations team, you will provide administrative support to the Vaccine Ordering Manager and assist with various tasks related to vaccine program management.Key ResponsibilitiesProvide...

  • Medical Administrative Assistant

    1 week ago

    Nashville, Tennessee, United States ACL Digital Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Services Assistant to join our team at ACL Digital. As a key member of our Vaccine Operations team, you will provide administrative support to the Vaccine Ordering Manager and assist with various tasks related to vaccine program management.Key ResponsibilitiesProvide...

  • Administrative Assistant in Nashville

    1 day ago

    Nashville, Tennessee, United States Endoscopy Center of St Thomas LP Full time

    Job OpportunityWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at the Endoscopy Center of St Thomas LP. As a key member of our staff, you will provide administrative support to our physicians and staff, ensuring the smooth operation of our outpatient endoscopic facility.Key Responsibilities:Provide...

  • Executive Administrative Assistant

    4 weeks ago

    Nashville, Tennessee, United States Engage Your Destiny Full time

    {"title": "Executive Administrative Assistant", "description": "Role OverviewEngage Your Destiny is a non-profit ministry seeking a highly organized and precise Executive Administrative Assistant to support the executive leadership team and ensure efficient project planning of quarterly goals.This role demands a dynamic individual who excels at organized...

  • Office Administrator/Legal Assistant

    2 weeks ago

    Nashville, Tennessee, United States BuildLaw, PLC Full time

    Job Title: Office Administrator/Legal AssistantWe are seeking a highly skilled and detail-oriented individual to join our team as an Office Administrator/Legal Assistant. As a key member of our team, you will be responsible for providing administrative support to our attorneys and ensuring the smooth operation of our office.Key Responsibilities:Provide...

  • Administrative Assistant

    4 weeks ago

    Nashville, Tennessee, United States LHH Full time

    The ideal candidate is a detail-oriented team player who will be the first point of contact for visitors at the office, greeting them in a polite and well-spoken manner. You will also be assigned duties as required (i.e. organization of inbound and outbound mail, administrative work, and general clerical support). Job Type: Direct HireLocation: Remote...

  • Senior Administrative Assistant

    3 weeks ago

    Nashville, Tennessee, United States Vanderbilt University Medical Center Full time

    Discover Your Role at Vanderbilt University Medical CenterVanderbilt University Medical Center is a world-renowned institution that combines teaching, discovery, and patient care. As a Senior Administrative Assistant, you will be part of a diverse team that values excellence and innovation.Key ResponsibilitiesProvide administrative support to the Department...

  • Administrative Assistant for Operations

    2 weeks ago

    Nashville, Tennessee, United States Symspire Full time

    Job Summary:We are seeking a highly organized and detail-oriented Administrative Assistant to join our Operations team in Metro Center. As a key member of our team, you will provide administrative support to our operations managers, ensuring the smooth day-to-day operations of our office. Responsibilities:• Answer multi-line phones and respond to customer...

  • Administrative Assistant for Operations

    3 weeks ago

    Nashville, Tennessee, United States Symspire Full time

    About SymspireSymspire is a leading provider of smart home security services for residential and business customers in Tennessee. With a rich history dating back to 1968, we pride ourselves on being a family-owned and operated company that values its team members as our most important asset.Job SummaryWe are seeking a highly skilled and detail-oriented...