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Administrative Assistant

1 month ago

Nashville, Tennessee, United States Holland & Knight Full time
Job Title: Practice Assistant

We are a leading law firm that values excellence and strives to deliver exceptional results. Our team is dedicated to providing top-notch support to our lawyers and professionals, and we are seeking a highly skilled Practice Assistant to join our team.

Key Responsibilities:
  • Provide administrative support to a team of lawyers and professionals, ensuring seamless day-to-day operations.
  • Manage and maintain accurate records, files, and databases, utilizing advanced knowledge of Microsoft Office Suite.
  • Coordinate travel arrangements, schedule appointments, and manage calendars, ensuring timely and efficient execution.
  • Prepare and edit documents, reports, and presentations, ensuring high-quality output and attention to detail.
  • Assist with immigration projects, including preparing USCIS submissions, managing RFE lists, and coordinating with government agencies.
  • Perform various administrative tasks, including answering phone calls, responding to emails, and managing mail and deliveries.
  • Collaborate with colleagues to achieve team goals, providing exceptional support and ensuring seamless communication.
Requirements:
  • 4-5 years of experience supporting lawyers and paralegals with administrative or client-related tasks.
  • Advanced knowledge of Microsoft Office Suite, including Word, Excel, and PowerPoint.
  • Experience with Worksite/Filesite document management system.
  • Proficiency in all core legal administrative assistant functions, with advanced technical and communications skills.
  • Ability to work in a fast-paced environment, managing multiple competing tasks and demands.
Benefits:

We offer a comprehensive benefits package, including:

  • Generous paid time off and eleven paid holidays per year.
  • Comprehensive medical, dental, and vision plans, including coverage for domestic partners.
  • Life and AD&D insurance, short and long-term disability insurance, and tax-advantaged accounts for health care expenses.
  • 401(k) and profit-sharing plans, pre-tax transit and parking program, and backup care for children and adults.
  • Senior care planning support and resources for individuals with developmental disabilities and their caregivers.

We are an equal opportunity employer, committed to hiring and retaining a diverse workforce. We value diversity and inclusion, and we are proud to be an employer of choice for individuals from all backgrounds.