Administrative Support Coordinator

4 weeks ago


Philadelphia, Pennsylvania, United States ATRIUM DESIGN GROUP Full time
Job OverviewAt Atrium Design Group, we are seeking a highly organized and detail-oriented Administrative Support Assistant to join our team. The successful candidate will be responsible for managing all office administration activities, maintaining office equipment and supplies, and ensuring an accurate and orderly filing system. Additionally, the individual will assist with accounting responsibilities, including preparing accounts payable checks, analyzing vendor accounts, and producing QuickBooks reports. If you possess strong organizational skills, the ability to work quickly and efficiently, and a passion for delivering exceptional support, we encourage you to apply for this exciting opportunity.

Key Responsibilities:

  1. Manage all office administration activities, including mail, phone, and email correspondence.
  2. Maintain office equipment and supplies, ensuring a well-stocked and efficient workspace.
  3. Develop and maintain an accurate and orderly filing system, ensuring easy access to important documents.
  4. Assist with accounting responsibilities, including preparing accounts payable checks, analyzing vendor accounts, and producing QuickBooks reports.
  5. Provide exceptional support to the team, ensuring seamless day-to-day operations.


  • Philadelphia, Pennsylvania, United States The Wistar Institute of Anatomy & Biology Full time

    Job Title: Administrative CoordinatorAn exciting opportunity has arisen for an Administrative Coordinator to join the team at The Wistar Institute.About the Role:The Administrative Coordinator will provide administrative support to the Montaner research program and the HIV Cure and Viral Diseases Center. This role will involve coordinating calendars,...


  • Philadelphia, Pennsylvania, United States The Wistar Institute of Anatomy & Biology Full time

    Administrative Coordinator OpportunityWe are seeking an experienced Administrative Coordinator to provide support to Dr. Luis Montaner and the HIV Cure and Viral Diseases Center at The Wistar Institute.The successful candidate will be responsible for coordinating Dr. Montaner's calendar, scheduling conferences and meetings, and providing administrative...


  • Philadelphia, Pennsylvania, United States Proclinical Staffing Full time

    Administrative Coordinator Job DescriptionProclinical Staffing is seeking a skilled and organized Administrative Coordinator to provide high-level administrative and project support to our clients.Key Responsibilities:Provide diversified and complex administrative assistanceFacilitate meeting scheduling and coordinationAssist with travel arrangements and...


  • Philadelphia, Pennsylvania, United States Proclinical Staffing Full time

    Administrative Coordinator RoleProclinical Staffing is seeking a skilled and organized Administrative Coordinator to provide high-level administrative and project support to our team.Key Responsibilities: Provide diversified and complex administrative assistance Facilitate meeting scheduling and coordinate travel arrangements Assist with the coordination and...


  • Philadelphia, Pennsylvania, United States Proclinical Staffing Full time

    Administrative Coordinator OpportunityProclinical Staffing is seeking a skilled and organized Administrative Coordinator to provide high-level administrative and project support to our clients on a contract basis.Key Responsibilities:Provide diversified and complex administrative assistanceFacilitate meeting scheduling and coordinationAssist with travel...


  • Philadelphia, Pennsylvania, United States The Wistar Institute of Anatomy & Biology Full time

    Administrative Coordinator Job DescriptionThe Wistar Institute is seeking an experienced Administrative Coordinator to support the Montaner research program and the newly funded HIV Cure and Viral Diseases Center.Key Responsibilities:Provide administrative, regulatory, and laboratory management support for Dr. Montaner and the Center.Coordinate Dr....


  • Philadelphia, Pennsylvania, United States The University of Pennsylvania Full time

    Job Summary The University of Pennsylvania seeks an Administrative and Programmatic Coordinator to join its School of Engineering and Applied Science. This role will provide administrative support to the Bioengineering department, with a focus on event planning and coordination. The successful candidate will be responsible for scheduling meetings,...


  • Philadelphia, Pennsylvania, United States Proclinical Staffing Full time

    Administrative Coordinator OpportunityProclinical Staffing is seeking a highly skilled and organized Administrative Coordinator to join a leading CRO on a contract basis.Key Responsibilities:Provide diversified and complex administrative assistance to support daily operations.Facilitate meeting scheduling and coordination, including cross-departmental and...


  • Philadelphia, Pennsylvania, United States ATRIUM DESIGN GROUP Full time

    Job OverviewAtrium Design Group is seeking a highly organized and detail-oriented Administrative Support Assistant to join our dynamic team. As an Administrative Support Assistant, you will play a vital role in maintaining the smooth operation of our office, ensuring that all administrative tasks are completed efficiently and effectively.Key...


  • Philadelphia, Pennsylvania, United States Pennsylvania Medicine Full time

    Job SummaryThe Administrative Coordinator provides high-level administrative support to the Associate Director of Hospital Medicine, focusing on delivering exceptional customer service, driving patient satisfaction, and ensuring seamless operations.Key ResponsibilitiesCalendar Management: Coordinate meetings, prepare materials, and communicate schedule...


  • Philadelphia, Pennsylvania, United States The University of Pennsylvania Full time

    Job Title: Part-Time Administrative CoordinatorThe University of Pennsylvania, a world-renowned leader in education, research, and innovation, is seeking a Part-Time Administrative Coordinator to support the operations of the Brain Science, Translational, Innovation, and Modulation Center (brainSTIM Center). As an integral member of the Operations Team, you...


  • Philadelphia, Pennsylvania, United States The University of Pennsylvania Full time

    Job OverviewThe University of Pennsylvania is seeking a highly skilled Administrative Coordinator to join our team. As a key member of our administrative staff, you will provide primary support and coordination to the PIs and administrative leadership of the Division of Infectious Diseases.Key Responsibilities• Schedule appointments and maintain calendars...


  • Philadelphia, Pennsylvania, United States Doc Lovehomecare LLC Full time

    Job DescriptionAt Doc Lovehomecare LLC, we are seeking a highly organized and detail-oriented Administrative Coordinator to join our team. In this role, you will provide administrative support to our employees, ensuring the office runs smoothly and efficiently. Your responsibilities will include creating and maintaining an organized filing system, greeting...


  • Philadelphia, Pennsylvania, United States Archdiocese of Philadelphia Full time

    Administrative Support SpecialistThe Archdiocese of Philadelphia seeks an experienced Administrative Support Specialist to provide high-level administrative support to the Pastor. Key responsibilities include:Coordinating with the parish communications coordinator to prepare Archdiocesan ReportsScheduling funerals and new parish registrationsAssisting the...


  • Philadelphia, Pennsylvania, United States Leonardo Full time

    At Leonardo, we are seeking a highly organized and detail-oriented Administrative Services Assistant to join our team. This role will be responsible for coordinating all aspects of company-wide travel and expense management, as well as providing administrative support to various functions.Key Responsibilities:Travel Management: Assist with the issuance of...


  • Philadelphia, Pennsylvania, United States Leonardo Full time

    Administrative Assistant OpportunityLeonardo Helicopters, a leading global company, is seeking a highly organized and detail-oriented Administrative Assistant to join our team in Philadelphia. As a key member of our administrative team, you will provide exceptional support to our functions, ensuring seamless day-to-day operations.Key...


  • Philadelphia, Pennsylvania, United States Archdiocese of Philadelphia Full time

    Administrative and Operational AssistantThis is a full-time position that provides administrative and operational support to the Pastor. The ideal candidate will have knowledge of Microsoft Office programs and Google Calendar. Responsibilities include:Main Responsibilities:Coordinate with clergy to meet parish needsPrepare and submit Archdiocesan reports in...


  • Philadelphia, Pennsylvania, United States Temple Health Full time

    The Senior Medical Secretary provides administrative support to assigned physicians and personnel in a surgical department. The role involves coordinating patient care, conferences, projects, and document preparation, as well as internal and external meetings.Key Responsibilities:Coordinate patient care and administrative tasks for assigned physicians and...


  • Philadelphia, Pennsylvania, United States CRB Consultants Full time

    About CRB Consultants:We are a credit repair company dedicated to providing top-tier services in the financial credit industry. Our team is passionate about helping consumers improve their credit reports and reestablish their credit.Job Description:We are seeking a highly organized and detail-oriented Administrative Assistant to support our daily operations....


  • Philadelphia, Pennsylvania, United States Proclinical Staffing Full time

    Administrative Coordinator RoleProclinical Staffing is seeking a skilled and organized Administrative Coordinator to provide high-level administrative and project support to Schools/Centers.Key Responsibilities:Provide diversified and complex administrative assistanceCoordinate meeting scheduling for large groups and cross-departmental meetingsAssist with...