Administrative Coordinator

4 days ago


Philadelphia, Pennsylvania, United States Pennsylvania Medicine Full time
Job Summary

The Administrative Coordinator provides high-level administrative support to the Associate Director of Hospital Medicine, focusing on delivering exceptional customer service, driving patient satisfaction, and ensuring seamless operations.

Key Responsibilities
  • Calendar Management: Coordinate meetings, prepare materials, and communicate schedule changes to ensure smooth operations.
  • Event Planning: Assist in planning and executing events, including invitation management, catering, room scheduling, and audio-visual setup.
  • Communication: Respond to inquiries, communicate with stakeholders, and disseminate information to ensure effective collaboration.
  • Critical Thinking: Troubleshoot issues, work independently, and escalate concerns to management as needed.
  • Document Preparation: Draft letters, PA52s, and other documents, as well as generate reports, PowerPoint slides, and charts.
  • Organization: Maintain accurate and up-to-date filing systems, office supplies, and employee files.
  • Office Support: Process Pennfor requests, receive and distribute mail, and perform other administrative tasks as assigned.
  • CME and Grand Round coordination, including processing physician expenses.
Qualifications
  • High School Diploma (Required)
  • 3+ years of administrative office experience (Required)

Penn Medicine is committed to providing a supportive and inclusive work environment that fosters growth and development. We offer a comprehensive benefits package, including tuition assistance, to support our employees' well-being and career advancement.

We are an Equal Opportunity and Affirmative Action employer, and we welcome applications from diverse candidates. Our mission is to provide exceptional care to our patients, and we believe that our employees are essential to achieving this goal.



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