Administrative Coordinator

18 hours ago


Philadelphia, Pennsylvania, United States The University of Pennsylvania Full time
Job Summary
The University of Pennsylvania seeks an Administrative and Programmatic Coordinator to join its School of Engineering and Applied Science. This role will provide administrative support to the Bioengineering department, with a focus on event planning and coordination. The successful candidate will be responsible for scheduling meetings, coordinating events, and providing administrative support to the department chair and junior faculty.

Key Responsibilities
  • Assist the department chair with meeting scheduling, travel reimbursement, and administrative tasks.
  • Coordinate and plan events, including seminars, lectures, and receptions.
  • Provide administrative support to junior faculty, including onboarding and business process navigation.
  • Maintain records for faculty recruitment and promotions.
  • Collaborate with the SEAS Events and Operations team to schedule event space and provide logistical support.

Requirements
  • Bachelor's degree and 2-4 years of related experience or an equivalent combination of education and experience.
  • Event management experience in higher education or a hospitality environment.
  • Proven ability to manage multiple tasks simultaneously and work with diverse stakeholders.
  • Excellent customer service, interpersonal, and organizational skills.
  • Ability to work independently and collaboratively, with a focus on problem-solving and discretion.

What We Offer
  • Competitive salary and benefits package.
  • Opportunities for professional development and growth.
  • Collaborative and dynamic work environment.
  • Access to University resources and cultural events.


  • Philadelphia, Pennsylvania, United States Proclinical Staffing Full time

    Administrative Coordinator Job DescriptionProclinical Staffing is seeking a skilled and organized Administrative Coordinator to provide high-level administrative and project support to our clients.Key Responsibilities:Provide diversified and complex administrative assistanceFacilitate meeting scheduling and coordinationAssist with travel arrangements and...


  • Philadelphia, Pennsylvania, United States The University of Pennsylvania Full time

    Job Title: Administrative CoordinatorThe University of Pennsylvania is seeking a highly skilled Administrative Coordinator to join its team. This is a full-time position that will provide administrative support to the Abramson Cancer Center's Cancer Research Training and Education Coordination (CRTEC) component.Job Summary:The Administrative Coordinator will...


  • Philadelphia, Pennsylvania, United States Proclinical Staffing Full time

    Administrative Coordinator RoleProclinical Staffing is seeking a skilled and organized Administrative Coordinator to provide high-level administrative and project support to our team.Key Responsibilities: Provide diversified and complex administrative assistance Facilitate meeting scheduling and coordinate travel arrangements Assist with the coordination and...


  • Philadelphia, Pennsylvania, United States The University of Pennsylvania Full time

    Job SummaryWe are seeking an experienced Administrative Coordinator to join our Human Resources team at the University of Pennsylvania. This role will provide administrative support to the Executive Director of HR - Benefits, coordinating office activities and programs to ensure effective and efficient operations.Key ResponsibilitiesProvide diversified and...


  • Philadelphia, Pennsylvania, United States American Association for Cancer Research Full time

    {"Overview": "The American Association for Cancer Research (AACR) is seeking an Administrative Coordinator to provide administrative and technical support to the senior management team within the AACR's Publishing Division. The successful candidate will play a significant role in coordinating communications, assigning tasks, and following up on deliverables...


  • Philadelphia, Pennsylvania, United States The Wistar Institute of Anatomy & Biology Full time

    Administrative Coordinator Job DescriptionThe Wistar Institute is seeking an experienced Administrative Coordinator to support the Montaner research program and the newly funded HIV Cure and Viral Diseases Center.Key Responsibilities:Provide administrative, regulatory, and laboratory management support for Dr. Montaner and the Center.Coordinate Dr....


  • Philadelphia, Pennsylvania, United States Proclinical Staffing Full time

    Administrative Coordinator OpportunityProclinical Staffing is seeking a highly skilled and organized Administrative Coordinator to join a leading CRO on a contract basis.Key Responsibilities:Provide diversified and complex administrative assistance to support daily operations.Facilitate meeting scheduling and coordination, including cross-departmental and...


  • Philadelphia, Pennsylvania, United States Jefferson Health Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented Administrative Coordinator to join our team at Jefferson Health. As a key member of our administrative staff, you will play a critical role in ensuring the smooth operation of our clinical departments.Key ResponsibilitiesProvide administrative support to our clinical teams, including scheduling...


  • Philadelphia, Pennsylvania, United States The Wistar Institute of Anatomy & Biology Full time

    Administrative Coordinator OpportunityWe are seeking a highly skilled and organized Administrative Coordinator to support the Montaner research program and the HIV Cure and Viral Diseases Center at The Wistar Institute.Key Responsibilities:Provide administrative, regulatory, and laboratory management support for Dr. Montaner and the Center.Coordinate Dr....


  • Philadelphia, Pennsylvania, United States American Association for Cancer Research Full time

    {"title": "Administrative Coordinator", "description": "Job SummaryThe American Association for Cancer Research (AACR) is seeking an experienced Administrative Coordinator to provide administrative and technical support to the senior management team within the Publishing Division. The successful candidate will play a key role in coordinating communications,...


  • Philadelphia, Pennsylvania, United States Proclinical Staffing Full time

    Administrative Coordinator Job DescriptionProclinical Staffing is seeking a skilled and organized Administrative Coordinator to join a leading CRO on a contract basis.Key Responsibilities:Provide diversified and complex administrative assistance to Schools/Centers.Facilitate meeting scheduling, coordinate scheduling of large groups, and cross...


  • Philadelphia, Pennsylvania, United States PeopleShare Inc Full time

    Job Title: Administrative & Events CoordinatorWe are seeking a highly organized and detail-oriented Administrative & Events Coordinator to join our team at PeopleShare Inc. in Philadelphia, PA.Job Summary:The Administrative Coordinator will be responsible for managing document preparation, correspondence, data entry, and filing, while also handling...


  • Philadelphia, Pennsylvania, United States The University of Pennsylvania Full time

    Job SummaryThe University of Pennsylvania seeks an Administrative Coordinator to provide comprehensive support for the day-to-day operations of the Institute for Immunology & Immune Health (I3H). This role offers primary administrative assistance to the Director of Strategic Alliance and Operations, while also providing backup support to the Immunology...


  • Philadelphia, Pennsylvania, United States Blue Bell Place Full time

    Administrative Assistant Opportunity at Blue Bell PlaceWe are seeking a highly organized and tech-savvy Administrative Assistant to join our team at Blue Bell Place. As a key member of our corporate office, you will play a vital role in coordinating Human Resource hiring and onboarding functions, as well as assisting our accounting department with various...


  • Philadelphia, Pennsylvania, United States The University of Pennsylvania Full time

    Job Title: Part-Time Administrative CoordinatorThe University of Pennsylvania, a world-renowned leader in education, research, and innovation, is seeking a Part-Time Administrative Coordinator to support the operations of the Brain Science, Translational, Innovation, and Modulation Center (brainSTIM Center). As an integral member of the Operations Team, you...


  • Philadelphia, Pennsylvania, United States SourcePro Search, LLC Full time

    Administrative Assistant OpportunityWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at SourcePro Search, LLC in Philadelphia, PA.The ideal candidate will provide administrative support to ensure the efficient operation of our office, including providing administrative assistance to managers and employees,...


  • Philadelphia, Pennsylvania, United States Pennsylvania Medicine Full time

    Job SummaryThe Administrative Coordinator provides high-level administrative support to the Associate Director of Hospital Medicine, focusing on delivering exceptional customer service, driving patient satisfaction, and ensuring seamless operations.Key ResponsibilitiesCalendar Management: Coordinate meetings, prepare materials, and communicate schedule...


  • Philadelphia, Pennsylvania, United States Pennsylvania Medicine Full time

    Job Title: Administrative AssistantPenn Medicine is committed to delivering exceptional patient care, advancing medical research, and educating future healthcare professionals. As a key member of our team, you will play a vital role in supporting our mission.Job Summary:The Administrative Assistant will provide administrative support to our team, ensuring...


  • Philadelphia, Pennsylvania, United States The University of Pennsylvania Full time

    Job Title: Part-Time Administrative CoordinatorThe University of Pennsylvania, a world-renowned leader in education, research, and innovation, is seeking a Part-Time Administrative Coordinator to support the operations of the Brain Science, Translational, Innovation, and Modulation Center (brainSTIM Center). As an integral member of the Operations Team, you...


  • Philadelphia, Pennsylvania, United States The University of Pennsylvania Full time

    Job OverviewThe University of Pennsylvania is seeking a highly skilled Administrative Coordinator to join our team. As a key member of our administrative staff, you will provide primary support and coordination to the PIs and administrative leadership of the Division of Infectious Diseases.Key Responsibilities• Schedule appointments and maintain calendars...