Administrative Coordinator

4 weeks ago


Philadelphia, Pennsylvania, United States Doc Lovehomecare LLC Full time
Job Description
At Doc Lovehomecare LLC, we are seeking a highly organized and detail-oriented Administrative Coordinator to join our team. In this role, you will provide administrative support to our employees, ensuring the office runs smoothly and efficiently. Your responsibilities will include creating and maintaining an organized filing system, greeting and assisting clients, and answering incoming phone calls. You will also be responsible for creating schedules for employees, writing emails and memos, and distributing them appropriately. Additionally, you will create care plans for participants, schedule and coordinate enrollments and intakes, and address and resolve participants' concerns with a professional attitude. The ideal candidate will have a high school diploma/GED, previous experience as an Office Coordinator in a Homecare office or similar position, and excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint.

Responsibilities
  • Develop, update, and maintain relevant office procedures
  • Create and maintain an organized filing system
  • Greet and assist clients as they arrive
  • Answer incoming phone calls and route them to the appropriate person
  • Create Schedules for employees and maintain calendar
  • Write emails, memos, and letters and distribute them appropriately
  • Create Care Plans for Participants
  • Schedule and Coordinate enrollments and intakes for clients
  • In Home Visits for Participants
  • Address and resolve participants concern with a professional attitude


Qualifications
  • High school diploma/GED required administrative training is preferred
  • Previous experience as an Office Coordinator in a Homecare office or similar positions
  • Understanding of basic bookkeeping principles
  • Familiarity with standard office equipment such as printers and fax machines
  • Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint
  • Highly organized with excellent time management skills and the ability to prioritize projects


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