Human Resources Specialist

4 days ago


Itasca, Illinois, United States National Safety Council Full time
Job Summary

We are seeking a highly skilled and experienced Human Resources Specialist to join our team at the National Safety Council. The successful candidate will be responsible for providing support to the HR department, focusing on payroll processing, benefits administration, and talent acquisition efforts.

Key Responsibilities
  • Payroll Processing:
    • Prepare bi-weekly payroll for data processing, including entering rate changes, hours worked, and legal and voluntary deductions.
    • Review processed payroll against manual controls to ensure accurate payroll totals and correct number of checks.
    • Journalize bi-weekly payroll entries to the general ledger.
    • Process monthly payroll reports for Accounting and Finance to reconcile.
    • Prepare and maintain supporting documentation for various tax filings, including sales taxes.
    • Prepare annual census data and other reporting as needed.
    • Respond to employee inquiries related to pay, payroll deductions, and tax-related questions.
  • Benefits Administration:
    • Manage comprehensive employee benefit programs, including health insurance, retirement plans, and other perks.
    • Conduct regular analysis of benefits offerings to ensure they remain competitive and cost-effective.
    • Administer and manage employee insurance plans, ensuring effective communication and support for employees.
    • Owns Open Enrollment Process
    • Reconcile and process monthly benefit invoices.
    • Manage data and troubleshoot errors on benefit vendor file feeds.
    • Process and administers company leaves (e.g., FMLA, STD, PPL & PFL), ensuring compliance with all applicable laws/policies.
    • Oversee pension and savings plans, including the preparation and submission of necessary documentation.
    • Process Workers' Compensation claims.
    • Responsible for COBRA administration.
    • Answer employee questions as they pertain to healthcare and retirement.
  • Talent Acquisition Support:
    • Conduct initial resume reviews and phone screenings to identify qualified candidates and assess their fit for the role.
    • Assist with scheduling interviews, and ensuring timely communication between candidates, and hiring manager.
    • Prepare and draft offer letters, ensuring all details are accurate and in line with company policies.
    • Keep accurate records of all candidate interactions and update the applicant tracking system (ATS) with relevant information.
  • HR Administration & Employee Support:
    • Act as the liaison with vendors to ensure all employee benefit plans are administered timely, and accurately.
    • Maintain and update employee records in HR systems, ensuring data accuracy and confidentiality.
    • Prepare audit reports and present findings.
    • Assist employees with HR-related inquiries and issues, providing timely and accurate information.
    Requirements
    • Bachelor's degree and at least 4 years of relevant experience. In lieu of education, at least 6 years of relevant experience.
    • Demonstrated knowledge of payroll, benefits, data integrity, reporting and compliance.
    • Strong knowledge of employment & labor laws; both federal and state.
    • Excellent organizational skills and attention to detail.
    • Must exhibit the highest level of integrity and confidentiality.
    • Proven success in a fast-paced and changing environment.
    • Excellent communication and project management skills.
    • Salary range: $60,000 to $67,000
    What We Offer
    • At least 20 PTO days accrued 1st year and 11 paid holidays
    • Flexible work arrangements
    • Comprehensive medical, dental, vision, and life insurance plans
    • Flex spending accounts for medical and dependent care
    • 403(b) & Roth 403(b) with employer match up to 6%
    • Reimbursable training
    • Student loan pay down
    • Dress for your day
    Why Join Us

We believe that you can't be safe if you don't feel safe. Feeling safe requires a commitment to equitable policy implementation and promoting diversity in the safety profession. We must cultivate our own diverse, inclusive, and equitable work environment to deliver on our mission to save lives, from the workplace to anyplace.

NSC is an equal opportunity employer.



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