Executive Assistant to Principal Leadership

1 week ago

Melbourne, Florida, United States Schools (Government) Full time

Role Overview

The position of Range 3 signifies a role that encompasses management responsibilities and accountability for delivering professional support services. This role typically influences areas beyond the immediate work environment or professional discipline. It aims to foster collaboration among staff members or the school community to achieve specific goals, particularly in administrative, operational, or educational program contexts.

While guidance on objectives and targets is provided, the role allows for a certain degree of discretion in determining the methods to achieve these goals. However, this discretion is generally constrained by established procedures and school policies. Any deviation from these standards necessitates guidance from senior management.

At this level, business management responsibilities become integral. Managing staff to meet expected outcomes is a crucial aspect of the role. Staff management issues are typically resolved with minimal reference to senior management, although assistance will be sought in more complex situations. Senior management will receive timely reports and advice, primarily concerning the immediate work area, service delivery, or educational programs, with limited impact on overall school operations.

This role is the minimum requirement for positions that necessitate a mandatory qualification of no less than four years. Professional support roles, such as therapists and psychologists, are also characteristic of this level, where standard professional services are rendered. Professional guidance will be readily available, and any deviation from established procedures and policies will require direction from senior management.

An education support class position aids in the educational services provided to students but must not encompass teaching duties as defined by the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students is not a requirement unless it is a fundamental aspect of the employee's role or involves overseeing students individually or in small groups under controlled circumstances, where the responsibility for students remains clearly with a teacher.

Key Responsibilities

The responsibilities associated with this position include:

Delivering high-level administrative support to the Principal team. Managing the schedules and appointments of the Principals, including meeting preparations. Screening phone calls and addressing requests and inquiries as necessary. Utilizing College computer applications to assist the Principal team, including Microsoft Office, CASES21, Sharepoint, and Compass. Aiding in the preparation and coordination of internal professional development sessions, campus meetings, and all-staff meetings. Recording minutes of meetings as required. Assisting in organizing campus events. Developing and maintaining systems for effective electronic and paper record-keeping and archiving. Providing administrative support for student enrollment processes. Assisting in organizing Parent Opinion Surveys. Supporting the organization of School Photos for staff and students. Aiding in the organization of student immunization days. Coordinating catering for campus events and meetings. Obtaining quotes and processing online purchase orders for the Principal team. Promoting College events to staff, parents, and students. Ordering locks for students. Conducting school tours as necessary. Printing certificates for assemblies. Informing canteen staff of student free dates each term. Performing other duties as required.

Campus-Specific Responsibilities - Senior Campus

Assisting in the preparation and coordination of the Year 12 Success Information Evening, Later Years Expo, Presentation Evening, and Year 12 Formal. Managing bookings for the Doctors in Schools program. Coordinating the purchasing of student planners. Managing and promoting College events through school communication channels. Assisting with Compass Card orders. Supporting SRC Events. Preparing the After School Detentions Roster and the Briefing Roster.

Required Skills

Exceptional interpersonal communication and client service skills. Proficiency in communication and computer skills, including word processing and Microsoft Excel. Ability to organize and prioritize tasks effectively. Competence in extracting and manipulating data and preparing routine reports. Strong interpersonal and client service skills. Discretion, tact, sound judgment, adaptability, and versatility. Excellent organizational and management capabilities. Initiative and the ability to work independently.

Eligibility

Individuals with the necessary aptitude, experience, and/or qualifications to meet the specific requirements of the position are encouraged to apply.

Commitment to EEO and OHS

Applicants seeking part-time employment are welcome to apply for any teaching service position and may request a reduced time fraction if selected, subject to operational requirements.

The Department of Education is dedicated to the principles of equal opportunity, diversity, and inclusion for all. We value diversity in all forms, including gender, religion, ethnicity, LGBTIQ+, disability, and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognizes the importance of providing family-friendly, supportive, safe, and harassment-free workplaces for high performance and promotes flexible work, diversity, and safety across all schools and Department workplaces.

Child Safe Standards

Victorian government schools are committed to being child-safe environments. Our schools actively promote the safety and well-being of all students, and all staff are dedicated to protecting students from abuse or harm in the school environment, in accordance with legal obligations, including child safe standards.

Department Values

Employees of the department commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership, and Human Rights. These values complement each school's own values and underpin the behaviors expected of Victorian public sector employees, including those in Victorian Government Schools.

Additional Information

This is a multi-campus college, and travel between campuses may be necessary. Responses to Selection Criteria should be submitted with your application. A probationary period of three months may apply. A valid Working With Children's Check is required.

Employment Conditions

All staff employed by the Department and schools have access to a wide range of employment conditions and working arrangements. Appointment of successful applicants will be contingent upon a satisfactory pre-employment conditions check. A probationary period may apply during the first year of employment, with induction and support programs provided. Detailed information on all terms and conditions of employment is available on the Department's Human Resources website.

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