Personal Assistant to Principal Team

2 months ago

Melbourne, Florida, United States Schools (Government) Full time
Job Summary

This is a challenging and rewarding role that requires a highly organized and detail-oriented individual to provide administrative support to the campus principal team.

Key Responsibilities
  • Provide high-level administrative support to the campus principal team, including managing diaries and appointments, screening telephone calls, and handling requests and enquiries.
  • Use College computer applications to support the campus principal team, including Microsoft Office applications, CASES21, Sharepoint, and Compass.
  • Assist in the preparation and coordination of internal staff professional development, campus meetings, and whole staff meetings.
  • Take minutes of meetings as required.
  • Assist with the organization of campus events, including catering and logistics.
  • Devise and maintain systems for electronic and paper record keeping and archiving.
  • Provide administrative support for student enrolments, including ordering student planners and managing Compass Card orders.
  • Assist in the organization of Parent Opinion Surveys, School Photos, and student immunization days.
  • Organize catering for campus events and meetings.
  • Obtain quotes and enter online purchase orders on behalf of the principal team.
  • Promote College events to staff, parents, and students.
  • Order locks for students.
  • Conduct school tours as required.
  • Print certificates for assemblies.
  • Inform canteen staff of student free dates each term.
Campus Specific Responsibilities - Senior Campus
  • Assist in the preparation and coordination of the Year 12 Success Information Evening, Later Years Expo, Presentation Evening, and Year 12 Formal.
  • Manage bookings for the Doctors in Schools program.
  • Maintain and coordinate the purchasing of student planners.
  • Manage and promote College events through the school social media accounts.
  • Assist with SRC Events.
  • Prepare the After School Detentions Roster and the Briefing Roster.
Requirements
  • Excellent interpersonal communication and client services skills.
  • Excellent communication skills and computer proficiency, including word processing, Microsoft Excel, and other software applications.
  • Ability to organize and prioritize work.
  • Ability to extract and manipulate data and prepare routine reports.
  • Discretion, tact, good judgment, adaptability, and versatility.
  • Excellent organizational and management skills.
  • Initiative and ability to operate independently.
Working Conditions
  • This is a multi-campus college, and travel between campuses may be required.
  • A probationary period of 3 months will apply.
  • A valid Working With Children's Check is required.

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