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Senior Executive Administrator

2 months ago

Arlington, Virginia, United States QinetiQ Full time

Company Overview

QinetiQ US is a leading organization composed of a talented group of professionals dedicated to advancing technology and innovative products in the fields of robotics and autonomous systems, including ground, soldier, and maritime applications across more than 50 global locations. Our contributions significantly impact research in sensor science, signal processing, data fusion, artificial intelligence (AI), machine learning (ML), and augmented reality (AR).

Our experts in defense, aerospace, security, and related sectors collaborate to discover new methods of safeguarding the American Warfighter, Security Forces, and Allies. Being part of QinetiQ US means playing a vital role in ensuring the safety and security of our global community. We partner with our clients to save lives, mitigate risks, and uphold the global infrastructure that is essential to all.

Why Choose QinetiQ US?

If you are ready to tackle a diverse array of complex challenges, you will find a unique work environment where innovative teams merge various perspectives, disciplines, and technologies to uncover new solutions to intricate problems. In our inclusive and diverse setting, you can be genuine, feel appreciated, and realize your full potential. QinetiQ US is committed to providing workplace flexibility, prioritizing the health and well-being of you and your family, and offering opportunities to work with purpose. We are dedicated to supporting your success in both your professional and personal endeavors.

Position Overview

We are seeking a highly skilled Executive Assistant to provide support to senior Department of Defense (DoD) leadership within the Office of the Secretary of Defense at the Deputy Assistant Secretary of Defense (DASD) level. The selected candidate will directly assist high-ranking Federal Government Senior Executives and engage with DoD Flag/General Officers and their support teams. This role requires exercising independent judgment and discretion, including the ability to manage the principal's time based on established guidelines and protocols.

Key Responsibilities

  • Develop and enhance standard operating procedures, processes, and templates based on expertise and independent evaluations, which are crucial for daily operations and strategic engagement plans.
  • Act as the primary liaison with senior DoD leadership, interpreting proposed policies and providing expert recommendations to the DASD(P) and other senior officials.
  • Create and manage tools such as Excel spreadsheets and databases to track, summarize, and report on various documents and projects.
  • Ensure compliance with established guidelines and provide timely feedback as needed.
  • Initiate and execute special projects as assigned.
  • Collaborate with military assistants, Chiefs of Staff, and other personnel to guide daily operations and contribute to strategic planning.
  • Facilitate communication with the Secretary of Defense and other agencies to ensure effective business operations.
  • Maintain adherence to deadlines and manage complex calendars for senior personnel, resolving conflicting priorities as necessary.
  • Plan and coordinate travel arrangements, ensuring compliance with Joint Travel Regulations and facilitating necessary documentation.
  • Oversee logistical support for meetings, including transportation and security arrangements.
  • Prepare daily briefings and maintain organized records of all office documents.
  • Manage office administrative functions, including security administration and event scheduling.

Required Qualifications

  • A minimum of three (3) years of relevant experience.
  • Extensive experience with the Defense Travel System (DTS) for travel orders.
  • Experience in correspondence within a DoD environment.
  • Familiarity with task management systems.
  • Active TS/SCI clearance is required.

Preferred Qualifications

  • A Bachelor's degree from an accredited institution is preferred; specialized experience may substitute for educational requirements.
  • Experience providing executive-level administrative support to high-ranking officials is highly desirable.

Company EEO Statement

QinetiQ US is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive equal consideration for employment without regard to race, age, color, religion, creed, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.