Executive Business Administrator

4 weeks ago

Arlington, Virginia, United States Tetra Tech Full time

Management Systems International (MSI), a Tetra Tech Company, is a Washington, D.C. metro area management consultancy with a 40-year history of delivering results for our clients. Our expertise spans monitoring and evaluation, democracy and governance, peace and stability, rule of law and accountability, education, gender and inclusion, strategic communications, and leadership and organizational development. With projects implemented in 90 countries worldwide, including Colombia, Indonesia, Jordan, Kenya, Mexico, Nigeria, Pakistan, Syria, and Ukraine, and domestic work, we support clients ranging from the U.S. Government to large bilateral and multilateral donors, national and local governments, nongovernmental organizations, think tanks, foundations, and universities. For more information, please visit our website.

**Please note: U.S. work authorization is required for this position** Position Summary: The Executive Business Administrator will serve as an administrative partner and tactical supporter to the President of MSI. Approximately one third of the Administrator's time will involve communications, one third supporting the President and the Executive Management Team (EMT), and one third supporting events. The Administrator will be responsible for developing company and executive communications across oral, written, and digital platforms. The Administrator will track critical events, help leadership prioritize and follow through on critical taskers and initiatives, reduce administrative burdens, manage company and executive events for impact, and present a professional point of contact for partners and associates. The Administrator will have a history of excellent respect for executive confidentiality. This position will be based out of the Washington, D.C. Metropolitan area with a blend of remote and office requirements.Responsibilities:
  • Draft, edit, and format information for internal and external communication, including memos, emails, presentations, and reports.
  • Attend and document senior meetings, track roles and responsibilities, help keep taskers and initiatives on track.
  • Support cross-company initiatives, special projects, and company reporting requirements.
  • Monitor due dates and assist in their completion, including keeping contributors on schedule and editing products.
  • Own and complete administrative and other initiatives of increasing responsibility, including the roll out of new policies such as return to work guidance.
  • Provide logistical support to regular company functions, including EMT weekly, quarterly meetings, bi-weekly all-company meetings, Networking Days, company townhalls, and special meetings.
  • Organize, send invites, track attendees, take notes, and administer presentations.
  • Develop and maintain positive and productive relationships with MSI's EMT.
  • Support targeted research and analysis tasks related to the development industry.
  • Perform administrative tasks as required.
Qualifications:
  • Bachelor's degree required.
  • Minimum five years of progressive experience required.
  • Experience providing executive-level support strongly preferred.
  • Experience planning meetings and events required.
  • Strong critical and analytical thinking, problem solving, attention to detail, and organization skills required.
  • Ability to maintain confidentiality to sensitive material essential.
  • Proficiency in virtual communication platform required. Experience with Microsoft Teams preferred.
  • Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint required.
  • Ability to utilize data manipulation and basic graphics with Excel preferred.
  • Advanced proficiency in PowerPoint preferred.
  • Strong written and verbal communication skills, including the ability to draft external communications and edit in English.

At MSI Tetra Tech, health and safety play a vital role in our success. MSI Tetra Tech's employees work together to comply with all applicable health & safety practices and protocols, including health orders and regulations related to COVID-19 that are mandated by local, state and federal authorities. MSI is an equal opportunity employer that values diversity and inclusion. We strive to develop and maintain a culture that honors the perspectives and identities of our employees, our communities and those impacted by our work. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. In accordance with applicable law, we make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as any mental health or physical disability needs. MSI is an Equal Opportunity Employer/Affirmative Action/Americans with Disabilities/Veterans Employer.

Pay Transparency Statement: We are committed to taking a thoughtful, compliant and equitable approach to employment compensation. We commit to providing a holistic comprehensive salary analysis, including reviews of individual skill sets and compensable factors related to qualifications, business needs, internal compensation data, and industry and labor market surveys. The anticipated pay range for this position is $65,000 to $75,000 USD.

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