Administrative Assistant Senior

3 days ago


San Bernardino, California, United States Loma Linda University Medical Center Full time
Job Summary:

The Senior Administrative Assistant is a highly skilled professional responsible for providing advanced administrative support to senior-level department heads within assigned areas. This role requires a high level of discretion, confidentiality, and organizational skills to manage complex projects and prioritize tasks effectively.

Responsibilities include:

  • Providing high-level administrative support to senior-level department heads, including calendar management, travel arrangements, and correspondence.
  • Coordinating the completion of complex projects, including research, data analysis, and report preparation.
  • Supervising and mentoring junior administrative staff, providing guidance and training as needed.
  • Maintaining accurate and up-to-date records, files, and databases.
  • Developing and implementing administrative procedures and policies to improve efficiency and productivity.

Requirements:

  • Associate's degree or two years of college required; experience may be considered in lieu of degree.
  • Minimum five years of secretarial, clerical, or administrative experience, preferably in a healthcare or academic setting.
  • Knowledge of medical terminology and proficiency in Microsoft Office Suite, including Word, Excel, Outlook, PowerPoint, and Access.
  • Excellent communication and interpersonal skills, with the ability to work effectively with diverse groups and individuals.
  • Ability to work independently with minimal supervision and prioritize tasks effectively in a fast-paced environment.

Licensures and Certifications:

  • Valid driver's license required at time of hire.


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