Administrative Assistant, Senior

2 weeks ago


San Pablo, California, United States Contra Costa Community College District Full time
Job Summary

We are seeking a highly skilled and experienced Administrative Assistant, Senior to join our team at Contra Costa Community College District. This is a full-time, permanent position that will provide administrative support to a high-level executive manager.

Key Responsibilities
  • Provide administrative support to a high-level executive manager, including preparing reports, scheduling, and coordinating meetings.
  • Serve as a liaison between the executive and the public, students, staff, and other campus officials.
  • Exercise good judgment and discretion in handling matters of a difficult and sensitive nature.
  • Assist with budget preparation and administration, including preparing cost estimates and reconciling budget accounts.
  • Develop and maintain a variety of files and records, including payroll, budget, and staff vacation records.
  • Research and prepare complex reports and analyses, including statistical reports and data from various sources.
  • Prepare and proofread a wide variety of documents, including course proposals, confidential memoranda, exams, and reports.
Requirements
  • Four (4) years of experience performing broad and increasingly responsible clerical and administrative duties.
  • Possession of an Associate degree from an accredited college, or the equivalent.
  • Modern office procedures, practices, and technology/equipment.
  • Modern software applications (Microsoft Office Suite, etc.).
  • English usage, grammar, spelling, punctuation, and vocabulary.
Preferred Qualifications
  • Experience with database management, reporting, entry, and quality control.
  • Ability to create written and graphics content for annual reports, newsletters, and social media.
  • Experience with event planning and logistics.
  • Skilled communicator with the ability to support students, employees, and the CCC Foundation Board of Directors.
What We Offer

We offer a competitive salary and benefits package, including health, vision, dental, and life insurance, retirement plans, and educational reimbursements.

We are an equal opportunity employer and welcome applications from diverse candidates.



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