Human Resources Administrative Coordinator

2 weeks ago

New York, New York, United States Ross Full time
Overview of the Role...

The HR Administrative Coordinator plays a crucial role in managing the payroll process, addressing employee inquiries, and facilitating communication with the Associate Relations team. This position is responsible for executing Tier 1 HR-related transactional requests from associates within the Buying Offices, offering insights on policy interpretation, payroll, and benefits administration.

The HR Administrative Coordinator is tasked with maintaining and updating employee information in HR systems for the Buying Offices, in addition to generating reports and compiling payroll data for various reporting needs.

Key Responsibilities...
  • Oversee the bi-weekly payroll process for all Non-exempt and Salaried-with-Overtime Associates, ensuring timely submission and approval of timesheets in the MyTime system.
  • Collaborate with the Payroll department to promptly address any payroll-related issues.
  • Ensure compliance with annual policy sign-offs and training requirements for associates.
  • Serve as the primary contact for associate inquiries via the HR Connect inbox and phone calls, providing assistance with low to mid-complexity requests and escalating more complex issues as necessary.
  • Act as a liaison between HR and Buying Office associates regarding benefits, payroll, timekeeping, and employment verification, guiding associates on available resources.
  • Facilitate the onboarding process by setting up new hires in the HR system and processing necessary documentation accurately and promptly.
  • Maintain up-to-date personal and job-related data for associates by processing changes such as transfers and promotions in a timely manner.
  • Establish electronic personnel files for associates and ensure timely filing of relevant documents.
  • Prepare exit documentation and coordinate off-boarding processes for HR Business Partners, ensuring all steps are completed accurately.
  • Generate, modify, and format periodic and ad-hoc HR reports as needed.
  • Organize training sessions and seminars, supporting the execution of wellness initiatives and Open Enrollment events.
  • Assist with special projects and cross-functional initiatives as required.
  • Support additional functions, including Corporate and OneHR initiatives, as assigned.
Qualifications for Success...
  • Bachelor's Degree is required.
  • Experience as an HR Coordinator or in a relevant administrative role is advantageous.
  • Strong customer service orientation.
  • Proficient in MS Office applications.
  • Excellent communication and interpersonal skills.
  • Ability to learn and adhere to established policies and procedures effectively.
  • Strong organizational skills with attention to detail and accuracy.
  • High integrity in handling sensitive and confidential information.
  • Capacity to adapt to changing priorities and manage multiple tasks simultaneously.
Benefits of Employment...

Our associates are integral to our success, and we are committed to offering a comprehensive benefits package that reflects our appreciation for their contributions. Eligible associates can expect:
  • A wide range of affordable health insurance options and personalized medical plan support.
  • 401(k) plan with employer matching and life insurance coverage.
  • Generous paid time off, including vacation, holidays, diversity days, and summer Fridays.
  • Employee stock purchase program.
  • Access to health and wellness resources, including mental health support.
  • Matching charitable contributions through the Ross Stores Foundation.
  • And additional benefits...
*Benefits may vary based on position and level.

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