Office Assistant
1 week ago
Location: Jersey City, NJ
Employment Type: Full-time
Position Overview:
The Office Assistant serves as the first point of contact for visitors, clients, and employees, ensuring a welcoming and professional environment. This role involves managing front desk operations, answering phone calls, handling inquiries, scheduling appointments, and performing various administrative tasks to support daily business functions.
Key Responsibilities:
- Greet and Welcome Visitors: Create a positive and welcoming atmosphere by greeting guests and clients as they arrive.
- Manage Appointments and Scheduling: Assist in scheduling meetings, appointments, and maintaining calendars for staff members.
- Handle Mail and Deliveries: Sort, distribute, and manage incoming and outgoing mail, packages, and courier services.
- Maintain Reception Area: Keep the front desk and reception area organized, clean, and professional.
- Assist with Administrative Tasks: Perform clerical duties such as filing, data entry, copying, scanning, and managing office supplies.
- Coordinate Communication: Act as a liaison between clients, employees, and external vendors, ensuring smooth communication.
- Respond to Inquiries: Provide information and answer questions about the company's services or direct individuals to the right department.
- Support Office Operations: Assist in maintaining office procedures, updating records, and performing other administrative support duties as needed.
- High school diploma or equivalent required; an associate degree or additional certification in office administration is a plus.
- Excellent verbal and written communication skills.
- Strong organizational and multitasking abilities.
- Proficient in MS Office (Word, Excel, Outlook) and other office software.
- Ability to work independently and as part of a team.
- Strong attention to detail and problem-solving skills.
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