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Office Support Specialist

2 months ago

Jersey City, New Jersey, United States Angela Scribe Full time
Job Overview

Position Title: Administrative Assistant

Company: Angela Scribe

Role Summary

We are in search of a meticulous and proactive Administrative Assistant to provide essential support to our operations. The successful candidate will possess exceptional organizational capabilities, adept multitasking skills, and a dedication to delivering outstanding assistance to ensure the smooth functioning of the office environment. This position encompasses a range of responsibilities including managing communications, organizing meetings, and maintaining documentation.

Core Responsibilities
  • Administrative Assistance: Deliver comprehensive administrative support by managing phone communications, emails, and various other communication channels.
  • Meeting Coordination: Organize and schedule meetings, appointments, and events. Oversee the calendars of key personnel.
  • Office Management: Oversee office supplies, manage mail, and maintain a tidy and organized office atmosphere. Collaborate with vendors and service providers as necessary.
  • Stakeholder Communication: Serve as a liaison for both internal and external stakeholders. Address inquiries in a professional and efficient manner.
  • Travel Coordination: Plan travel itineraries, accommodations, and other logistical arrangements for team members.
  • Project Support: Assist with special projects and tasks as directed by management.
Qualifications
  • High school diploma or equivalent is required; an Associate's or Bachelor's degree is preferred.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential.
  • Exceptional verbal and written communication skills are required.
  • Strong organizational and multitasking capabilities are necessary.
  • Ability to work independently as well as collaboratively within a team is important.
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