Receptionist and Office Coordinator

2 weeks ago


Jersey City, New Jersey, United States This Is Voice Full time
Position Overview

This Is Voice is in search of a friendly and efficient Front Office Representative to act as the initial point of contact for our organization. The selected candidate will play a crucial role in ensuring a pleasant experience for all guests and callers by delivering exceptional customer service and effectively managing front office functions.

Company: This Is Voice
Position Type: Full-Time (Monday to Friday)
Salary: $4,350 to $5,150 per month

Key Responsibilities
  • Warmly greet and assist visitors, creating a welcoming atmosphere.
  • Handle incoming phone calls, directing them appropriately while providing essential information.
  • Maintain a clean and organized front office environment.
  • Oversee the management of incoming and outgoing correspondence and deliveries.
  • Coordinate and schedule appointments, meetings, and the use of conference spaces.
  • Support administrative functions, including data entry, filing, and inventory management of office supplies.
  • Keep visitor logs and manage office access protocols.
  • Assist administrative and management teams with various tasks as required.
  • Respond to inquiries and provide information regarding the company and its offerings.

Qualifications
  • High school diploma or equivalent; additional training in office management is advantageous.
  • Demonstrated experience in a front office role, receptionist position, or similar capacity.
  • Strong verbal and written communication abilities.
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook).
  • Exceptional organizational skills with the capability to manage multiple tasks.
  • Professional appearance and conduct.
  • Approachable demeanor with a strong focus on customer service.

Benefits
  • Competitive salary based on experience.
  • Comprehensive healthcare benefits.
  • Retirement savings plan with employer matching.
  • Paid time off and holidays.
  • Opportunities for career advancement and professional development.


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