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Human Resources Assistant
2 months ago
The HR Assistant must have advanced computer and calculator skills; excellent coordinating, consumer relations and organizational skills; excellent telephone skills; excellent written and oral communication skills; good filing, documenting, and recording skills; adaptable, flexible and able to maintain effectiveness during change; cultural competence; energy and enthusiasm; ability to work well with others and take directions. Capable of maintaining strict confidentiality.
.WORK DUTIES AND TASKS:
- Assists the HR Director with day to day HR functions and duties.
- Post jobs – ADP Recruitment/Career Center – external posting to Indeed and ZipRecruiter
- New hire onboarding
- Background checks
- Offer Letter
- Rejection Letter
- Credentialing form
- Payroll change form.
- Job description
- Schedule orientation
- Conduct orientation on the 1st and 3rd Monday and Tuesday following of each month.
- Enter new employees in ADP.
- Update Job Candidate Tracker
- Update Personnel Requisition Smartsheet
- When the requisition is viewed on the Smartsheet
- When the requisition is posted internally and on Indeed
- When the requisition has been filled
- Update Applicant Flow log Smartsheet with all candidates that has been interviewed.
- When a payroll change form is submitted, update the Payroll/Change Form Smartsheet
- Job Offer Letter – email employee job offer letter for signature.
- Job Description – email employee job offer letter for signature.
- Check Credentials – if employee credentials have been updated, complete credentialing form
- Update Health Benefits Smartsheet
- Update ADP – title, worker category, FLSA, supervisor, pay class, benefits eligibility.
- Run annual background checks and healthcare registry on current employees.
- Make ID Badges
- Email orientation survey
- Scan interview questions and put on the HR Access drive.
- Scan candidates decline documents and put on HR Access drive.
- Support all internal and external HR related inquiries or requests.
- Maintain digital and electronic records of employees.
- Perform orientations and updates records of new staff.
- Maintains the integrity and confidentiality of human resource files, documents and all records within the HR Department.
- Complete annual background checks and healthcare registry on current employees (the beginning of the month for employees hired in the current month)
- Email orientation survey (anytime within the month for employees that completed orientation at least 2 months prior)
- Attend Career/Job Fairs and other hiring events as needed – assisting Supervisors/Directors with events.
- Other duties as assigned.
- High School Diploma or equivalent required
- Associates' Degree in Administrative/Secretarial/Computer Training Courses and 3 - 4 years' experience working in Human Resources preferred, or 2-5 years’ administrative, clerical, and/or recruiting/staffing experience.
- Excellent written and verbal communication skills.
- Works well under pressure and meets tight deadlines.
- Highly computer literate with capability in email, MS Office and related business and communication tools.
- Experience with online recruitment/advertising sites - e.g.: Indeed, LinkedIn, Monster, etc.
- HRIS experience, preferably ADP/ADP WorkforceNow.
- Fantastic organizational and time management skills.
- Strong decision-making and problem-solving skills.
- Meticulous attention to detail.
- Must be dependable and accurately follow instructions, respond to management direction and must be able to improve performance through management feedback.
- Must be able to keep strict confidentiality and work with diverse populations.
- No criminal convictions of child abuse or violent crimes.
- Must be able to pass a criminal and MVR background check.
- Must possess a valid driver's license.
- Medical, Vision, Dental Insurance.
- Life Insurance (Paid by Company).
- PTO (Paid Time Off).
- Paid Holidays.
- Longevity Pay.
- 401K Retirement Plan.
- Funeral Leave.
- FMLA.
- Supplemental Insurance offering through Aflac with Payroll Deduction.
- Direct Deposit.
- Training Opportunities.
- Continuing Education Leave for Licensed Professionals (opportunity to gain free CEU’s).
- Free Clinical Supervision in Greenville (LCSWA/LCASA/CSAC).