Administrative Assistant 3

1 month ago

Wichita, United States Wichita Public Schools Full time
Job Title: Administrative Assistant 3

Position Function: Performs general clerical duties; which may be required but not limited to answering phones, intermediary computer functions, typing, and electronic filing, and copying, scanning, and distributing mail.

Essential Performance Responsibilities:

  • Serve or assist as receptionist to the building, answering phone calls, and providing information and assistance to callers
  • Assists with copying and distribution of documents and other materials for administrative and clerical staff
  • Maintain copier, office machines, and vending machines
  • Assists in maintaining inventories or supplies and materials for the purpose of ensuring items' availability
  • Perform clerical duties for other staff as requested
Additional Duties: Assists with additional duties as assigned by Supervisor.

Equipment: The employee must demonstrate the ability to use basic office equipment such as computers, scanners, copiers, and fax machine. Must always comply with WPS guidelines for equipment use.

Travel: Limited travel between schools and central offices may be required.

Physical and Mental Demands:
  • Work in standard office and school building environments
  • Ability to work outdoors during outdoor student activities
  • Additional demands upon request of Supervisor
Knowledge, Skills, and Abilities:
  • Ability to communicate effectively both verbally and written with others inside and outside of the organization for the purpose of giving and obtaining information
  • Intermediate computer proficiency and the ability to effectively use Microsoft Word and Outlook with basic skills in Excel, which will be determined and validated by testing
  • Use of good judgment and the capability to research and analyze information in order to make decisions on recurring assignments
  • Ability to communicate effectively with a supervisor when their discretion is needed
  • Ability to provide exceptional customer service
  • Displays a significant degree of professionalism and confidentiality
  • Ability to conform to proper standards of professional dress and appearance
  • Knowledge of company's mission, purpose, goals and the role of every employee in achieving each of them


Interrelations:
  • Contact with personnel within the district and with customers and vendors
  • Will be working under the direct supervision of the department supervisor in order to complete day to day tasks
  • Will be working with a diverse population requiring the ability to handle all situations with tact and diplomacy
  • Must understand and respond appropriately to customer needs and maintain a positive attitude with all customers and colleagues
  • Expected to interact with all internal and external customers in a friendly, professional manner and provide quick, responsive customer service


Employee Punctuality and Appearance:
  • In order for schools to operate effectively, employees are expected to perform all assigned duties and work all scheduled hours during each designated workday, unless the employee has received approved leave
  • Any deviation from assigned hours must have prior approval from the employee's supervisor or building administrator
  • All employees are required to report to work dressed in a manner that reflects a positive image of USD 259 and is appropriate for their position


Qualification Profile:
  • A High School education or GED is required
  • Some experience is necessary


FLSA Status: Non-Exempt

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