Administrative Assistant

4 weeks ago

Wichita, United States YOUNG MEN'S CHRISTIAN ASSOCIATION OF WICHITA KANSAS Full time

GENERAL FUNCTION: Under the direction of the Branch Director, the Administrative Assistant will assist in the execution of the Annual Support Campaign, clerical and communications regarding human resources and accounts payable with branch staff and the metro office.


MINIMUM ENTRY REQUIREMENTS

Education/Experience Requirements:

  • Minimum age of 21
  • Relevant work experience

Physical/Mental Requirements:

  • Must be able to routinely perform the following physical activities; climb stairs, bend, stoop, kneel, twist, reach with hands, sit, stand and/or sit for extended periods of time, walk, lift and/or move up to 30 pounds, have finger dexterity, grasp, perform repetitive motions, talk, hear and have visual acuity to perform detailed tasks
  • Must have ability to communicate effectively; both orally and in writing
  • Must possess problem solving, organizational and task management skills; ability to make independent and sound decisions in a rapidly changing environment
  • Must be detail oriented and exhibit a high degree of accuracy and alertness
  • Must exhibit initiative in the absence of supervision
  • Must be able to relate to and work with diverse groups of people in a friendly and consistent manner
  • Must work collaboratively as a team member as well as independently and lead by assigned goals, duties and deadlines
  • Must possess ability to exercise high levels of discretion and confidentiality
  • Must present a neat and professional appearance at all times

Job Requirements:

  • Commitment to the YMCA mission, vision and values
  • Must attend New Employee Orientation within 30 days of hire
  • Complete CPR/AED, First Aid, and O2, in accordance with Conditions of Employment
  • Learn all emergency procedures and action plans for the branch
  • Understand and abide-by all policies and procedures as set forth by the association
  • Work a schedule that reflects the needs of the branch

JOB RESPONSIBILITIES

Annual Campaign:

  • Entering data to include, but not limited to, input of Annual Support pledges, and posting of payments
  • Serving as branch point of contact and organizer for Annual Support Campaign; in accordance with guidelines set forth by the Metro office
  • Responsible for the number of active volunteers recruited for the Annual Support Campaign.Assisting in the training of Annual Support volunteers

Human Resources:

  • Administering branch payroll by ensuring accuracy of timesheets and new employee paperwork and systems as directed by timelines provided by HR and Payroll.
  • Ensuring accurate and timely completion of new employee packets/paperwork for all branch staff.
  • Maintaining training calendar and staff meeting schedules.
  • Ensuring accurate tracking and compliance for branch staff certifications.

Accounts Payable:

  • Maintaining and order office and First Aid supplies.
  • Ensuring all accounts payable and purchase order procedures are followed and corresponding items are sent to the Metro office on time.

Risk Management:

  • Collecting and forwarding all accident/incident reports to Metro within 24 hours of incident.
  • Following up on accidents within 48 hours when deemed appropriate.
  • Updating the Operational Manual within guidelines set forth by the Metro office and providing new and updated information to all Directors as needed.
  • Maintaining and updating MSDS book.

Other:

  • Preparing for Monthly, Weekly, Board, Annual Support and other meetings; i.e. typing memos and minutes, organizing trainings, and preparing for events.
  • Collecting and reporting statistics to the Metro office, i.e. monthly volunteer reports
  • Assisting with other special events when requested.
  • Assisting at front desk when needed.
  • All other duties as assigned.

EFFECT ON END RESULT: Ensure the smooth operations in all daily functions for the branch, all financial documentation is reliable and current for supporting grants, and efficient systems are in place to support program operations.

  • Administrative Assistant

    1 month ago

    Wichita, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering a short-term contract employment opportunity for an Administrative Assistant in Wichita, Kansas. The successful candidate will be a key part of our team, ensuring smooth operations by handling customer inquiries, maintaining organized records, and assisting with various administrative tasks. Monday-Friday,...

  • Administrative Assistant

    2 months ago

    Wichita, United States Catholic Charities Wichita Full time

    Are you a highly organized, detail-oriented professional who thrives in a dynamic environment? Join our team as an executive administrative assistant and play a key role in supporting our executive director and senior leadership team. This position offers the opportunity to work in a mission-driven organization where your administrative skills will make a...

  • Administrative Assistant Lv1

    2 months ago

    Wichita, United States Omni Inclusive Full time

    Job Title: Administrative Assistant Schedule: Monday through Friday 8:00 - 5:00 PM with some flexibility. (Temporary Assignment). Must be able to work onsite. • The Administrative Assistant 1 will provide administrative support to an individual, a small team or department. • We seek a versatile professional who will coordinate, integrate and implement...

  • Administrative Assistant Facilities

    2 months ago

    Wichita, United States Syndeo Full time

    Syndeo has a temp-to-hire opportunity for an Administrative Assistant for a local facilities project management group. The Administrative Assistant will provide support to the Project Manager(s) on a daily basis. The Administrative Assistant will follow-up on open service calls and paperwork, coordinate with store managers, and answer phones. This is a...

  • Administrative HR Assistant

    2 weeks ago

    Wichita, Kansas, United States Genesis Health Clubs Full time

    **Job Description:**We are seeking an experienced Administrative HR Assistant to join our team at Genesis Health Clubs. In this role, you will provide critical support to the human resources team by maintaining accurate personnel files, processing payroll, and assisting with reporting and data analysis.**Key Responsibilities:Maintain confidential employee...

  • Legal Administrative Assistant

    1 week ago

    Wichita, United States Bell & Associates, Inc. Full time

    Legal Administrative Assistant Wichita, KS (Onsite) $60-70k/year If youre an organized, proactive professional with a background in transactional law, this is your chance to make a meaningful impact in a supportive and collaborative law firm. As a Transactional Legal Administrative Assistant, youll be integral to maintaining the efficiency and precision of...

  • Legal Administrative Assistant

    1 week ago

    Wichita, United States Bell & Associates, Inc. Full time

    Legal Administrative Assistant Wichita, KS (Onsite)$60-70k/yearIf you’re an organized, proactive professional with a background in transactional law, this is yourchance to make a meaningful impact in a supportive and collaborative law firm. As aTransactional Legal Administrative Assistant, you’ll be integral to maintaining the efficiency andprecision of...

  • Legal Administrative Assistant

    3 weeks ago

    Wichita, United States Bell & Associates, Inc. Full time

    Legal Administrative Assistant Wichita, KS (Onsite)$60-70k/yearIf you’re an organized, proactive professional with a background in transactional law, this is yourchance to make a meaningful impact in a supportive and collaborative law firm. As aTransactional Legal Administrative Assistant, you’ll be integral to maintaining the efficiency andprecision of...

  • Administrative Assistant

    2 months ago

    Wichita Falls, United States Express Employment Professionals Full time

    Job Full Description Administrative Assistant - $13.00 - $15.00/HR DOE A Wichita Falls ministry is searching for an Administrative Assistant to join their team. This is a hands-on position that best suit a self-starter. Candidates must be proficient in Microsoft Office Suites and have specific skill in developing and maintaining databases, creating and...

  • Administrative Assistant

    1 day ago

    Wichita Falls, United States Midwestern State University Full time

    Position : Administrative Assistant Department : Residence Life and Housing Starting Date : ASAP Starting Salary : $2276.25 Monthly Plus Benefits Job # : CH0196 Budget Position # : S020-25 Posted : 12/12/2024 Description : Performs complex technical or semiprofessional administrative work in assisting an administrator or administrative department...

  • Legal Administrative Assistant

    4 weeks ago

    Wichita, United States Foulston Siefkin LLP Full time

    If you enjoy working with complex legal documents, have strong organization skills, and a passion for helping others, this could be the role for you! Foulston is looking for a teammate to help support attorneys in our Wichita office as a Legal Administrative Assistant. This position will primarily support estate planning attorneys and paralegals but may also...

  • Legal Administrative Assistant

    4 weeks ago

    Wichita, United States Foulston Siefkin LLP Full time

    If you enjoy working with complex legal documents, have strong organization skills, and a passion for helping others, this could be the role for you! Foulston is looking for a teammate to help support attorneys in our Wichita office as a Legal Administrative Assistant. This position will primarily support estate planning attorneys and paralegals but may also...

  • Administrative Assistant 3

    2 months ago

    Wichita, United States Wichita Public Schools Full time

    Job Title: Administrative Assistant 3 Position Function: Performs general clerical duties; which may be required but not limited to answering phones, intermediary computer functions, typing, and electronic filing, and copying, scanning, and distributing mail. Essential Performance Responsibilities: Serve or assist as receptionist to the building, answering...

  • Administrative Assistant Professional

    2 weeks ago

    Wichita, Kansas, United States Wichita State University Foundation Full time

    Company Overview: The Wichita State University Foundation and Alumni Engagement (WSUFAE) is a renowned organization dedicated to advancing the mission and vision of Wichita State University. With a strong commitment to integrity, collaboration, excellence, and service, we strive to create an inclusive environment that amplifies the diverse backgrounds and...

  • Administrative Assistant

    2 weeks ago

    Wichita Falls, Texas, United States Real Estate Personnel Full time

    Job OverviewAre you ready to bring your exceptional administrative skills to a thriving global Commercial property management firm?We are seeking an experienced and detail-oriented Administrative Assistant to join our dynamic team.This role is a fantastic opportunity to showcase your organizational prowess and contribute to the success of a global property...

  • Administrative Assistant

    4 months ago

    Wichita Falls, United States SSC Service Solutions Full time

    Incredible position available in our organization located in Wichita Falls. SSC Service Solutions has urgent need for an administrative assistant. Individuals who thrive in a fast-paced environment, are self-directed and ambitious will do well in this position. Qualified individuals MUST be fluent in Spanish (read, write, speak), have great computer skills,...

  • Administrative Assistant

    2 months ago

    Wichita Falls, United States SSC Service Solutions Full time

    Incredible position available in our organization located in Wichita Falls. SSC Service Solutions has urgent need for an administrative assistant. Individuals who thrive in a fast-paced environment, are self-directed and ambitious will do well in this position. Qualified individuals MUST be fluent in Spanish (read, write, speak), have great computer skills,...

  • Project Management Administrative Assistant

    3 weeks ago

    Wichita, Kansas, United States Syndeo Full time

    We are seeking a highly motivated Project Management Administrative Assistant to join our team at Syndeo!About the JobSupport Project Manager(s) with daily tasks including coordinating with store managers and answering phones.Follow up on open service calls and paperwork to ensure efficient project completion.ResponsibilitiesCollaborate with Project...

  • Project Administrative Assistant

    2 weeks ago

    Wichita Falls, Texas, United States Syndeo Full time

    About Syndeo's Project Administrative Assistant RoleSyndeo is seeking an organized and skilled Administrative Assistant to join its team. As a key member of our facilities management team, you will be responsible for providing critical support to project managers and ensuring the smooth execution of projects.Responsibilities:Establish and maintain effective...

  • Legal Administrative Assistant

    2 days ago

    Wichita, United States Foulston Siefkin LLP Full time

    LEGAL ADMINISTRATIVE ASSISTANT - ESTATE PLANNINGIf you enjoy working with complex legal documents, have strong organization skills, and a passion for helping others, this could be the role for you! Foulston is looking for a teammate to help support attorneys in our Wichita office as a Legal Administrative Assistant. This position will primarily support...