Administrative Manager, Process Industry Practices, Cockrell School of Engineering
3 weeks ago
Oversee the publishing of PIP Practices. Track new and revised Practices from development through distribution and report on the production schedule. Monitor PIP Practices to ensure editorial consistency. Formulate strategies for project improvement, implement, and report on results. Ensure accuracy of published Practices on the PIP website and third-party distributor websites. Supervise editorial staff.Responsible for administrative support services. Relieve the Director by overseeing the day-to-day operations of the PIP Office. Work with internal and external vendors to procure supplies and equipment as needed for the office and PIP staff. Ensure operational adherence with university policies. Coordinate all administrative elements of PIP's operations and facilities as they arise. Coordinate annual space allocation and equipment inventory. Supervise a portion of the administrative support staff.Manage all aspects of accounting, purchasing, and budget reporting. Serve as primary financial representative for the PIP sub-unit within the University. Review and approve vouchers, purchase orders, and contracts. Review, monitor, and assist with QuickBooks and DEFINE data entry. Oversee monthly account reconciliations and perform expense certifications. Analyze and report monthly on budget. Prepare annual budget with input from the Director for approval by the Finance Committee. Supervise accounting staff.Oversee PIP systems administration. Monitor data integrity and record-keeping. Facilitate PIP system enhancements and application improvements. Negotiate related contracts and service agreements to ensure proper execution per university guidelines. Ensure equipment and software licenses are current and maintained. Supervise Systems Administration staff.Attend PIP quarterly meetings and Annual Conference (AC) in-person. Serve as representative of PIP administrative staff and internal operations. Offer administrative support to PIP Function Teams and Committees. Prepare presentations and reports for use by PIP Director. Participate as a non-voting member on assigned PIP teams and committees, keep abreast of issues and topics, and participate in discussions. Attend interim virtual PIP meetings, as required.Coordinate with Function Team Leadership (FTL) to assess needs and obtain resources for each team. Facilitate quarterly FTL meetings, assign rotating leaders, prepare agendas, compile team reports into quarterly presentations, and record meeting minutes. Recruit volunteers from member companies for leadership positions. Secure PIP Emeritus and manage the annual exclusive acquisition justification (EAJ) process for PIP Consultants.Provide administrative support for PIP quarterly meetings and AC. Assist with annual budgeting and quarterly expense analysis. Consult as needed on related contracts, purchase orders, service agreements, and general procurement to ensure proper execution per university guidelines. Assist with scheduling and meeting space allocation for teams, trainings, and other special events.Serve as Human Resources (HR) coordinator and Workday administrator for the PIP sub-unit to ensure adherence with university policies. Provide guidance to PIP staff on required trainings, procedures, and policies. Maintain employee personnel files. Administer the annual performance evaluation process. Support recruiting, hiring, and training of PIP staff.Performs other related duties as assigned.
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Austin, Texas, United States University of Texas at Austin Full timeJob SummaryWe are seeking an experienced Administrative Manager to oversee the day-to-day operational management of the Process Industry Practices (PIP) sub-unit within the University of Texas at Austin's Cockrell School of Engineering. The successful candidate will be responsible for managing all aspects of administrative support services, including...
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Austin, Texas, United States University of Texas at Austin Full timeJob SummaryWe are seeking an experienced Administrative Manager to join our team at the Cockrell School of Engineering. The successful candidate will be responsible for providing administrative support services, relieving the Director by overseeing the day-to-day operational management of Process Industry Practices (PIP), and determining work priorities and...
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Austin, Texas, United States The University of Texas at Austin Full timeJob SummaryWe are seeking a highly organized and detail-oriented Development Associate to join our team at the Cockrell School of Engineering. The successful candidate will provide administrative support to the Development Team and individual Development Officers, ensuring the smooth execution of fundraising programs and events.Key ResponsibilitiesProvide...
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Development Associate
3 days ago
Austin, Texas, United States University of Texas at Austin Full timeJob SummaryWe are seeking a highly organized and detail-oriented Development Associate to join our team at the University of Texas at Austin. This role will provide administrative support to the Development Team and individual Development Officers, ensuring the smooth operation of our development efforts.Key ResponsibilitiesProvide administrative support to...
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Austin, Texas, United States University of Texas at Austin Full timeJob SummaryThe University of Texas at Austin seeks an experienced Administrative Manager to oversee the administrative functions of the Process Industry Practices (PIP) consortium. The successful candidate will provide strategic support to the PIP Director and ensure the efficient operation of the consortium.Key ResponsibilitiesOversee the publishing of PIP...
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Austin, Texas, United States University of Texas at Austin Full timeJob SummaryWe are seeking a highly skilled and experienced development professional to join our team as a Director of Development, Major Gifts, Cockrell School of Engineering. The successful candidate will be responsible for building and maintaining relationships with major donors, identifying and pursuing new funding opportunities, and working...
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Human Resources Coordinator
4 weeks ago
Austin, Texas, United States University of Texas at Austin Full timeJob SummaryWe are seeking a highly skilled Human Resources Coordinator to join our team at the Cockrell School of Engineering. The successful candidate will provide proactive, high-quality, and timely human resources support to our staff.Key ResponsibilitiesSupport high-volume technical recruiting, including developing position descriptions, creating job...
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Austin, Texas, United States The University of Texas at Austin Full timeAbout the RoleWe are seeking a highly skilled and experienced Director of Development, Major Gifts, to join our team at the Cockrell School of Engineering. As a key member of our development team, you will be responsible for identifying, cultivating, and soliciting major gifts from individuals, foundations, and corporations to support the school's strategic...
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Austin, Texas, United States The University of Texas at Austin Full timeAbout the RoleWe are seeking a highly skilled and experienced Director of Development, Major Gifts to join our team at the Cockrell School of Engineering. As a key member of our development team, you will be responsible for identifying, cultivating, and soliciting major gifts from individuals, corporations, and foundations to support the school's mission and...
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Austin, Texas, United States University of Texas at Austin Full timeJob SummaryWe are seeking a highly skilled and experienced Development Officer to join our team at the University of Texas at Austin. The successful candidate will be responsible for building and maintaining relationships with major donors, identifying and pursuing new funding opportunities, and working collaboratively with faculty, academic leaders, and...
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Austin, Texas, United States University of Texas at Austin Full timeJob SummaryWe are seeking an experienced Executive Director to lead the development and implementation of college-wide strategies to cultivate and expand corporate and research partnerships for the Cockrell School of Engineering. The successful candidate will manage the Industry and Research Relations team and establish a viable network of high-impact...
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Austin, Texas, United States University of Texas at Austin Full timeJob SummaryWe are seeking an experienced Executive Director to lead the development and implementation of college-wide strategies to cultivate and expand corporate and research partnerships for the Cockrell School of Engineering at the University of Texas at Austin.Key ResponsibilitiesProvide leadership and direction to the Industry and Research Relations...
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Austin, TX, United States University of Texas at Austin Full timeJob Posting Title:Postdoctoral Fellow, Petroleum and Geosystems Engineering, Cockrell School of Engineering----Hiring Department:Hildebrand Department of Petroleum and Geosystems Engineering----Position Open To:All Applicants----Weekly Scheduled Hours:40----FLSA Status:Exempt----Earliest Start Date:Immediately----Position Duration:Expected to Continue Until...
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Senior Administrative Associate
4 days ago
Austin, Texas, United States University of Texas at Austin Full timeJob SummaryWe are seeking a highly organized and detail-oriented Senior Administrative Associate to join our team at the Texas Materials Institute, Cockrell School of Engineering. The successful candidate will be responsible for coordinating billing and invoicing functions, ensuring accurate and timely management of financial activities.Key...
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Austin, Texas, United States The University of Texas at Austin Full timeJob SummaryThe Department of Aerospace Engineering and Engineering Mechanics at The University of Texas at Austin is seeking a highly skilled and organized Senior Administrative Associate to join our team. As a key member of our administrative staff, you will be responsible for providing exceptional support to our faculty, staff, and students.Key...
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Senior Alumni
1 month ago
Austin, United States The University of Texas at Austin Full timeJob Details : General Notes Are you enthusiastic about Space , Research , and Changing the World ? Join our Team! We are looking for someone to develop, coordinate, and implement a strategic alumni and industry relations program designed to grow and cultivate a pipeline of industry and alumni donors and increase alumni engagement for the...
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Austin, Texas, United States University of Texas at Austin Full timeJob SummaryThe University of Texas at Austin is seeking a highly organized and detail-oriented Senior Administrative Associate to provide administrative support for the Texas Materials Institute's core facility center.Key ResponsibilitiesCoordinate billing and invoicing functions related to TMI core facilities, ensuring accurate and timely management of...
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Austin, Texas, United States University of Texas at Austin Full timeJob SummaryThe University of Texas at Austin is seeking a highly organized and detail-oriented Senior Administrative Associate to provide administrative support for the Texas Materials Institute's core facility center.Key ResponsibilitiesCoordinate billing and invoicing functions related to TMI core facilities, ensuring accurate and timely management of...
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Senior Director of Development
3 weeks ago
Austin, Texas, United States University of Texas at Austin Full timeJob SummaryWe are seeking a highly skilled and experienced Senior Director of Development to join our team at the University of Texas at Austin. The successful candidate will be responsible for leading the development of principal gifts for the Cockrell School of Engineering.Key ResponsibilitiesMaintain a deep understanding of the University's priorities,...
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Austin, United States University of Texas at Austin Full timeOversee human resource functions for the School and serve as strategic advisor to School leadership, academic departments, and research centers.Develop trusted partnerships with School leadership to remain informed of personnel-related issues to help ensure effective and timely management and resolution.Advise on and develop job descriptions, new positions,...
