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Executive Assistant

1 month ago

Little Ferry, United States Orbital Engineering Full time

Executive Assistant Working with our business partners to create, improve and sustain industry and infrastructure. Orbital Engineering has been driven by this core purpose for more than 50 years - energizing Orbital team members and helping our clients solve challenging and complex problems with innovative engineering, inspection, and construction solutions. Orbital team members are guided by the fundamental beliefs of building trusted relationships, personal accountability, innovation, and excellence in everything we do. Orbital is looking for others to join our team to continue activating our purpose and embrace our values. Orbital Engineering’s Utility Services team partners with Utility and Communication Companies in Engineering and Construction operations for Joint Use Pole Attachment Programs (JU), Distribution Engineering Design Projects, and Distribution System Improvement Charge (DSIC) programs, Transmission Design Projects, Substation Design Projects, and Grid Modernization Programs. Orbital Engineering, Inc. is currently seeking an Executive Assistant for a REMOTE WORK position within our Utility Services team. This position will support the Utility Services senior leadership team with administrative support and report directly to the Vice President of Utility Services. Responsibilities Include But Are Not Limited To Responsibilities for all administrative duties pertaining to the utility services senior leadership team including meeting arrangements, coordination, and follow-through; travel arrangements, correspondence, filing, phone messages, expense reporting, coordinating global meeting calendar for leadership team. Manage key processes including distribution of information and/or reports, and scheduling or oversight of functional and executive level communications and meetings. Prepare or edit professional documentation, spreadsheets, reports, presentations, and other correspondence. Lead and organize numerous client and employee engagement events. Act as a liaison between senior leadership and various internal and external stakeholders. Ability to act independently with little or no supervision. Assist in project management and task tracking to verify projects or initiatives are completed on time. Schedule domestic and international travel, organize virtual and/or in-person meetings, and manage travel budgets in a cost-effective manner. Manage daily executive calendars by scheduling meetings, managing communications, and resolving overlapping meetings and conflicts. Manage confidential information with discretion and professionalism. Maintain superior customer service for all clients and resolve issues as they arise; ensure timely responses to both internal and external clients. Other duties as assigned. Minimum Requirements High school diploma or equivalent Minimum of five years’ experience of Executive administrative assistance experience. Must demonstrate strong ethics and values; be widely trusted; direct and truthful, with the ability to establish and maintain effective relationships. Expert in Microsoft products including Word and Excel. Experience with analyzing data, financial reporting, data inventory management and program auditing (e.g., Excel, etc.). Demonstrated ability to effectively organize multiple assignments, complex assignments, and competing priorities to produce accurate results as committed to. Ability to collaborate in cross-functional work teams in the development and implementation of efficiencies. Must be resourceful, have strong initiative and a solution-oriented approach to situations. Proven track record of supporting and working with senior/executive level leadership. Meticulous attention to detail. Preferred Qualifications Bachelor’s degree from an accredited institution Corporate experience in a matrix organization. Orbital Engineering, Inc. has provided worldwide professional engineering and consulting services since 1969. Our commitment to quality, responsiveness, and attention to detail has earned us the reputation as a leading provider of engineering and design services. A commitment to excellence and hard work will be rewarded with a competitive salary, career advancement opportunities, and an excellent benefits package including medical, dental, vision, prescription drug, 401(k), and supplemental insurance. Orbital Engineering, Inc. is an Equal Opportunity Employer, EEO/AA/M-F-V-D. Orbital Engineering, Inc. seeks diversity among its employees. Reasonable accommodations may be made to enable individuals to perform the essential job functions. UTY00001681 #J-18808-Ljbffr