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Account Receivable Specialist

1 month ago

Irvine, United States Star Pro Security Full time
Accounts Receivable Specialist (Part-Time)
Location: Irvine, CA
Department: Finance/Accounting
Position Type: Part-Time

Job Summary:
The Accounts Receivable Specialist (Part-Time) is responsible for assisting with the management of the invoicing and collection of outstanding accounts receivable for the Star Pro Security Patrol, Inc. This role involves maintaining accurate records, ensuring timely payments, and working closely with customers and internal teams to resolve any billing issues. The ideal candidate will possess strong analytical skills, attention to detail, and the ability to communicate effectively with customers and colleagues.

Key Responsibilities:
  • Invoicing and Billing:
    • Assist in generating and sending out invoices to customers in a timely manner.
    • Ensure invoices are accurate and comply with company policies and contractual agreements.
    • Record payments received and apply them to the appropriate accounts.
  • Collections:
    • Monitor accounts to identify outstanding balances.
    • Contact customers via phone, email, and mail to follow up on overdue payments.
    • Negotiate payment plans and settlements as needed.
  • Account Reconciliation:
    • Reconcile customer accounts and resolve discrepancies.
    • Investigate and resolve any billing issues or disputes.
    • Maintain accurate and up-to-date records of all account activities.
  • Reporting:
    • Prepare regular reports on account status, collection activities, and aging analysis.
    • Provide insights and recommendations to improve the accounts receivable process.
  • Customer Relations:
    • Build and maintain strong relationships with customers.
    • Address customer inquiries and provide information regarding billing and payments.
    • Collaborate with internal departments to ensure customer satisfaction.
Qualifications:
  • Education and Experience:
    • Bachelor's degree in accounting, Finance, Business Administration, or a related field preferred but not required.
    • 1+ years of experience in accounts receivable or a related accounting role.
  • Skills and Competencies:
    • Proficiency in accounting software (e.g., QuickBooks) and Microsoft Office Suite, particularly Excel.
    • Strong analytical and problem-solving skills.
    • Excellent communication and interpersonal skills.
    • Ability to manage multiple tasks and prioritize effectively.
    • Detail-oriented with strong organizational skills.
    • Experience with payroll (ADP) highly desired.
  • Personal Attributes:
    • High level of integrity and commitment to ethical practices.
    • Ability to work independently and as part of a team.
    • Customer-focused with a proactive approach to problem-solving.
Working Conditions:
  • On site in Irvine, CA.
  • Part-time hours, approximately [20-30] hours per week, with some flexibility in scheduling.
  • Availability to work during peak periods and end-of-month deadlines.
Compensation:
  • Competitive hourly wage based on experience and qualifications.
  • Weekly pay every Wednesday.

Star Pro Security Patrol, Inc. is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.