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Accounts Receivable Coordinator

2 months ago

Irvine, California, United States Marquee Staffing - OC Full time
Job Description

Job Summary

The Accounts Receivable Coordinator - Cash Flow Specialist is responsible for performing a variety of accounts receivable duties, including submitting billing information to clients. This role involves reviewing accounting data for accuracy, tracking and resolving accounting errors, and completing accounting functions in accordance with established policies, procedures, and regulations. The successful candidate will also perform miscellaneous collection processes to ensure the Company's continued cash flow.

Key Responsibilities

  • Accounts Receivable Functions
    • Reviews all equipment orders prior to shipment and releases credit holds; compares the order acknowledgement to the customer's purchase order to ensure accuracy; checks the customer's payment terms and approves the extension of credit up to a specified order amount; seeks authorization from the Accounting Supervisor for orders over that limit.
    • Checks credit history using outside sources such as Dun & Bradstreet.
    • Tracks all orders over $10,000.00 ensuring most up-to-date information regarding collections activity.
    • Interfaces with the Salesforce when collections issues arise.
    • Posts cash receipts data in the accounting system
    • Reports uncollectible accounts to the Controller for collections instructions; if required, submits accounts to the collection agency, posts notes on the customer master and organizes for future follow up.
    • Notifies appropriate personnel if a Return Merchandise Authorization needs follow up; mails out appropriate credit memos issued toward customer equipment exchanges not covered under warranty.
    • Creates new customer accounts and uses/creates tax codes as applicable.
    • Maintains customer accounts to ensure accuracy.
    • Reviews and mails out all equipment invoices.
    • Creates manual invoices for customers with special payment terms.
    • Prepares accounts receivable refund requests after obtaining a written customer request per procedure.
    • Works with government-related customers on invoice submission to vendor portals.
  • Client Relations
    • Responds to questions politely and promptly. Obtains and conveys information as appropriate
    • Works to maintain positive relations with clients.
    • Ensures that the Company's professional reputation is maintained.
    • Maintains appropriate levels of confidentiality regarding Company business and accounting records.
  • Additional Responsibilities
    • Ensures that work area is clean, secure, and well maintained.
    • Updates accounting skills as required.
    • Completes special projects as assigned.
  • Qualifications
    • Relevant education and experience accepted in lieu of degree
    • 1+ years of experience with accounts receivable
    • Experience with SAP preferred
    • Level and compensation depend on location, experience, education and skills

About Marquee Staffing - OC

Marquee Staffing has built a reputation on expert local market knowledge, unparalleled personalized service and the ability to deliver winning candidates and job opportunities. Our company operates offices located conveniently throughout Southern California, providing temporary, contract, contract-to-hire and direct placement services for a diverse set of clients. Each branch has recruiters who specialize in key industries, ensuring that our clients get the best match possible for each open position and that our candidates get expert guidance in their career path.