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Accounts Receivable Specialist

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Irvine, United States Artemis Professionals, LLC Full time
Job DescriptionJob Description

Job Summary: We are seeking a detail-oriented and proactive Billing and Collections Specialist to join our finance team. The ideal candidate will support the billing process, ensure accurate invoicing, and pursue the collection of outstanding invoices. This role requires strong organizational skills, attention to detail, and effective communication abilities to maintain positive client relationships.

Key Responsibilities:

Billing:

  • Prepare and issue accurate invoices to clients based on agreed terms
  • Ensure all billing transactions are recorded correctly and promptly
  • Collaborate with other departments to ensure timely submission of billing requests
  • Monitor and reconcile billing discrepancies and address any issues promptly
  • Review and obtain necessary approvals for all credit memos
  • Upload invoices and supporting documentation into customer portals when necessary

Collections:

  • Track outstanding accounts receivable to ensure timely collection of payments
  • Process deposits and apply payments to invoices accurately and promptly
  • Analyze aging reports and develop strategies to address overdue accounts
  • Contact clients regarding overdue invoices and follow up on payment schedules
  • Resolve any disputes related to invoicing or payments promptly
  • Maintain accurate records of collection activities and client interactions

Reporting and Documentation:

  • Generate and review regular reports on accounts receivable, billing status, and collection efforts
  • Prepare detailed documentation for internal and external audits

Customer Service:

  • Provide exceptional customer service by addressing client inquiries and resolving billing-related issues
  • Communicate effectively with clients to maintain positive relationships and ensure satisfaction

Process Improvement:

  • Identify opportunities to streamline billing and collections processes for increased efficiency
  • Implement best practices and standard operating procedures for billing and collections activities

Qualifications:

  • Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred
  • Proven experience as a Billing and Collections Specialist or similar role
  • Strong understanding of billing and collections processes, including relevant laws and regulations
  • Proficiency in accounting software and Microsoft Office Suite (Excel, Word, Outlook)
  • Excellent organizational skills and attention to detail
  • Strong communication and negotiation skills
  • Ability to work independently and manage multiple priorities in a fast-paced environment