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1 month ago

Burbank, United States Endeavor Full time

Who We Are IMG is a global leader in sports, fashion, events and media. The company manages some of the world’s greatest athletes and fashion icons; owns and operates hundreds of live events annually; and is a leading independent producer and distributor of sports and entertainment media. IMG also specializes in licensing, sports training and league development. IMG is a subsidiary of Endeavor, a global sports and entertainment company. Endeavor is a global sports and entertainment company, home to many of the world’s most dynamic and engaging storytellers, brands, live events, and experiences. The Endeavor network specializes in talent representation through entertainment agency WME; sports operations and advisory, event management, media production and distribution, and brand licensing through IMG; live event experiences and hospitality through On Location; full-service marketing through global cultural marketing agency 160over90; and sports data and technology through IMG ARENA and OpenBet. Endeavor is also the majority owner of TKO Group Holdings (NYSE: TKO), a premium sports and entertainment company comprising UFC and WWE. IMG’s Fashion Events group organizes more than 1,000 runway shows per year and owns, operates, or commercially represents 30+ global fashion weeks and fashion events, including NYFW: The Shows and Afterpay Fashion Week Australia. We are currently seeking an Assistant who will be responsible for providing administrative support to the Senior Vice President of Production/Managing Director IMG FOCUS., as well as ad hoc support to the senior leadership team and FOCUS. team . The ideal candidate will exercise discretion and independent judgment, as well as the ability to interface and work with the most senior level business leaders and their teams, both internally at Endeavor and externally at other Companies. This candidate should be able to anticipate problems and proactively identify solutions. The candidate will have the ability to effectively navigate and expertly handle the shifting needs and demands of the clients, senior business leaders and their teams. The ideal candidate will be organized, fluid, and adaptable. Responsibilities Act as gatekeeper; screen incoming calls in a timely and professional manner and route accordingly. Provide sophisticated calendar management for SVP / Managing Director. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements. Prepare correspondence for executives and route accordingly. Research industry-related items for presentations and proposals as needed. Manage heavy email activity, calendar appointments, and meetings. Coordinate and manage executives’ travel schedule. Assist with execution of projects or specific stages of projects as assigned; track progress and results when necessary. Arrange and handle all logistics for meetings: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; record meeting minutes and Circulate post-meeting notes Complete a broad variety of administrative tasks that facilitate the SVP’s ability to effectively lead the organization, including: assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense reports Coordinate internal and external scheduling and rescheduling of meetings Send out, obtain signatures and return executed copies of Non-disclosure agreements and keep records Maintain and regularly update informational databases including but not limited to industry contact sheets, venue lists, preferred vendor lists etc Support FOCUS. team sourcing last minute event needs Manage all aspects of IMG FOCUS.’s office operations. Evaluate and assist in developing office policies and procedures for improved work flow and anticipate future needs as organization grows. Manage information systems operations including hardware, software, desktop support, internal telecommunications, and strategic systems development and planning. Replenish office materials and event production kits, such as snacks, printer supplies, paper, office supplies, etc. Provide event management support as requested. Provide hospitality to all guests and help to create a welcoming environment. Manage business credit reconciliation. Prepare expense reports. Additional ad-hoc projects/duties as assigned for the overall benefit of the organization. Qualifications Minimum 1-3 years’ experience assisting a senior level executive. High proficiency with MS Office (Word, Excel, PowerPoint and Outlook). Ability to work with all levels of management. Exceptional grammar and proofreading skills required. Ability to handle multiple assignments and deadlines with accuracy. Detail-oriented and proactive. Exceptional interpersonal skills. Strong written and oral communication skills. Professional demeanor. Strong interest in fashion, live events space and understanding of key cultural events and emerging trends in the industry Endeavor is an equal opportunity employer committed to a diverse and inclusive work environment. Endeavor unites and brings people together in our love of sport, culture, and entertainment. Weunderstand this can only be accomplished when we lead with a lens of diversity,equity,andinclusionineverything we do. As a global companythatdrivesculture,westrive to reflect theworld’sdiversevoices. Endeavor is an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief. Per local requirements and in the interest of transparency, the range shown below reflects the prevalent current hiring range for this position. Hiring pay rates are based on a number of factors, including location and may vary depending on job-related qualifications, knowledge, skills and experience. Endeavor strives to provide locally competitive rewards packages, which include base rate along with, as applicable, short- and long-term incentives, growth and developmental opportunities, and robust benefits, such as health care, retirement, vacation and other paid time off, and additional offerings. Hiring Range Minimum $18.75 hourly Hiring Range Maximum $25.00 hourly #J-18808-Ljbffr