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Administrative - Administrative/Executive Assistant II

2 months ago

Burbank, United States V R Della Infotech Inc Full time
Job DescriptionJob Description
Job Description: What We Do
Worldwide Television Marketing supports all marketing initiatives across WBD s vast television and streaming portfolio. This individual will play an integral role supporting two senior VPs by providing high-level administrative support for company leaders to ensure they can efficiently accomplish critical tasks and company initiatives. They organize executive communications to quickly access essential information without sorting through low-priority items. The Executive Assistant will establish working relationships with high-level executives and contribute to the organization's overall efficiency.
This position will be directly supporting both the SVP of Brand Strategy, as well as the SVP Creative Service and Content Operations

Job Responsibilities / Typical Day in the Role
Administrative Support: 30% of time
Act as the point of contact among executives, employees, clients, and other external partners to manage information flow promptly and accurately.
Provide administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the Executive's behalf
Submit VP(s) expense reports and keep track to ensure department expense reports are approved.
Maintain comprehensive and accurate records
Perform minor accounting duties
Answer phone calls in a polite and professional manner
Welcome visitors and identifying the purpose of their visit before directing them to the appropriate department
Place office supply orders for the department(s) as needed

Coordinating: 30% of time
To keep projects on time and on budget, the Executive Assistant works on all levels with constant communication of shifting priorities and evolving schedules. The role requires knowledge of each team's inner workings. The Executive Assistant is a self-starter that takes the initiative to anticipate the department's needs.
Organize travel and ensures T&E compliance
Facilitate new employee on-boarding protocols (ordering equipment through WB Technology, assisting with badge procurement, etc.) under the direction of the internal System Operations team
Work with VP on Brand Integration grids and tracking schedules
Coordinate and support VP on international initiatives
Manage Photo production schedule and grids
Create PowerPoint white pages for large-scale projects

Scheduling: 35% of time
Plan and arrange appointments for a wide variety of project-specific and team-related needs
This role requires strong written, verbal, and organizational skills
Confidentiality, and the ability to keep
Both senior leaders desks are very busy so need someone who can support being pulled in a number of different directions

Must Have Skills / Requirements
1) 3-5 years of experience performing the main duties as listed on this job description
2) Ability to handle a high volume of complex projects and tasks for multiple people and departments while maintaining composure and managing competing priorities demonstrated through previous experience
3) Previous experience supporting executives in a marketing department
4) Must have experience working with standard office software (Microsoft Office, etc)

Nice to Have Skills / Preferred Requirements
5) Must have an interest in scripted production processes and prior experience in physical production (corporate or on the show side)
Soft Skills
Excellent written and verbal communication skills
Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
Flexible team player, willing to adapt to changes and unafraid of challenges
Excellent written and verbal communication skills
Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
Flexible team player, willing to adapt to changes and unafraid of challenges
Ability to maintain confidentiality of information related to the company and its employees
Must have an interest in scripted production processes and prior experience in physical production
Must display effective communication skills, both written and verbal
Must be organized, thorough and able to efficiently multi-task
Must demonstrate the ability to prioritize, meet deadlines, make decisions, and take initiative
Must be a team player and able to collaborate across multiple divisions within WWTVM and outside partners
Strong organizational skills and attention to detail required.
Ability to handle a high volume of complex projects and tasks for multiple people and departments while maintaining composure and managing competing priorities.
Must possess solid organization, meeting management, effective time management, and excellent verbal and written communication skills

Education / Certifications
High School diploma or equivalent required
Bachelor s degree in related field strongly preferred.
Interview Process / Next Steps
1) 2 interviews 1 with Vember and 1 with Jasmine
2) No upcoming vacations
Additional Sills: